Courier Options Dialog - DPD Ship@Ease

DPD Ship@Ease integration is not enabled by default.

Please email Development for more information.
Note: there will be additional costs involved if this option is enabled.

The courier integration for DPD Ship@Ease is available as a CourierNeo (ie setup in [ System Data | Courier / Shipping | Couriers ]). In addition, following the changes required by DPD with regard to Brexit, the export file from Khaos Control will include the required individual product information. These changes are based upon the DPD document DPDgroup_File_Import_Spec_Brexit_FINAL.pdf.

For more information on the setup see 018498: MyDPD File Import Specification.

Option Name Usage Example Value
Service CodeDPD Service to use for this shipment.[1]10, 32
Output FolderFolder to output generated file to.C:\keystoneSoftware\Courier\ShipatEase\Output
Output FilenameFilename suffixDPDShipAtEase
Import FolderFolder to import DPD shipment from.C:\keystoneSoftware\Courier\ShipatEase\Import
Account NumberDPD account number
EORI NumberEORI (Tax) Number.If unsure leave blank.
Raw DumpEnable raw dump of requests.?
Raw Dump FolderFolder to dump requests to.
Fabric contentFabric content of the shipped orders, if unsure leave blank.
Weight ScaleThe weight of the shipment(s) will be multiplied by this scaling factor before sending to the courier. [2]0.001
Nominal weightIf the shipment has no weight, then this value will be used instead.
Dimension ScaleThe dimensions of the shipment(s) will be multiplied by this scaling factor before sending to the courier.
Requires Consignment RefWhen ticked, the invoice cannot be moved past the Shipping Stage in the Sales Invoice Manager.?
Raw Dump to TableTicked, request data will be logged to a database table for review by the support team.
Note ChoiceChoose which note type to feed through to the courier. The options are as follows:
  • Hierarchy: when selected, Khaos Control will look through each of the notes and use the first one that it finds where data is present. The order that is followed is:
    • Courier Note > Invoice Note > Picking Note.
    • If no valid data is found in any of the note sections, then it will revert to "No Note". This option will display "No Special Instructions" as the exported instructions.
  • Courier Note: when selected the system will export data from the Courier Note section in the [ Sales Orders | Addresses ] screen.
  • Invoice Note: when selected the system will export data from the Invoice Note section in the [ Sales Order | Notes ] screen.
  • Picking Note: when selected the system will export data from the Delivery Note / Picking List Note section in the [ Sales Order | Notes ] screen.
  • No Note: when selected the system will not use any of the above fields and will export "No Special Instructions" in the exported courier data.


Notes

  1. ? Available service codes can be checked from the Click & Drop website, by clicking Settings in the top right, then clicking on the Shipping Services area.
  2. ? The correct value for the weight scale will depend on what unit of measurement weights are entered into Khaos Control in and what unit is used by the courier.
    • Grams in Khaos Control to kilograms in the courier software would be a weight scale of '0.001'
    • Kilograms in Khaos Control to kilograms in the courier software would be a weight scale of '1'.
    • Kilograms in Khaos Control to grams in the courier software would be a weight scale of '1000'.
    • Pounds in Khaos Control to kilograms in the courier software would be a weight scale of '0.45359'.

File export format

The suggested mappings listed here are just a rough guide intended as a starting point, and users should ensure that they are using correct and up-to-date mappings as advised by DPD support.

Column number Contents (Exported from Khaos Control) Field name for suggested mapping in MyDPD
1Contact Name (and Company Name, if different)Delivery organisation/name
2Address Line 1 (Address1)Delivery address line 1 (property/street)
3Address Line 2 (Address2)Delivery address line 2 (locality)
4Address Line 3 (Locality)Delivery address line 4 (county/state)
5Address Line 4 (Town)Delivery Address line 3 (city)
6Post CodeDelivery post code
7ISO 3166-1 two-digit country code for the shipment address.Delivery country code
8Service Code from [ System Data | Courier / Shipping | Couriers ].Delivery service code
9DPD Account Number, from [ System Data | Courier / Shipping | Couriers ].Ignore field
10Total Shipment Weight (KG)Delivery total weight (kg)
11KC Sales Invoice ReferenceDelivery customer ref. 1
12Delivery Contact NameDelivery contact name
13Delivery Contact Telephone (or Invoice Contact, if it's blank)Delivery contact telephone number
14Text from the SOrder invoice note.Delivery description
15Total order value, excluding VAT and delivery, rounded up to the nearest pound.Delivery customs value (GBP)
16Delivery Contact Email (or Invoice Contact, if it's blank)Delivery notification email address
17Delivery Contact Mobile (or Invoice Contact, if it's blank)Delivery notification SMS number
18Tax ReferenceDelivery VAT number
19Number of LabelsDelivery number of packages
20Additional InfoDelivery additional information
21The name of the .out file expected.Ignore field
22Export Data column from [ System Data | Courier / Shipping | Couriers ].Ignore field
23Ship Date. Only exported if UseShipDate is -1, otherwise this will be blank (which DPD interpret as today's date).Shipment Date
24Blank column. This is for DPD to put the consignment number into.Ignore field


Note: Users may wish not to map the Address Line 3 (locality) if they feel it would be incorrect to map this to the 'Delivery address line 4 (county/state)' and if this information is not required for delivery.

Product Details

Each Product detail needs to be on a separate line and start with PRD

Column number Contents (Exported from Khaos Control) Field name for suggested mapping in MyDPD
1Stock Item SKU.Product Code
2Stock item Harmonisation Code.Harmonised code
3Weight for this stock item.Unit weight (kg)
4Product URL
5Box number.Parcel
6Stock Item Description.Description
7Stock item, stock type.Product type
8ISO-2 country code from the stock item.Item origin
9Quantity of this stock item in total or in this box, if boxes are being used.Quantity
10Value of the stock item from the SOrder.Unit value (GBP)
11Description from [ System Data | Courier / Shipping | Couriers ].Fabric content


Notes:

  1. The actual weight from the Confirm Shipment dialog will override the total Shipment Weight, ONLY when the order is not a commercial invoice (i.e. not going outside the UK)
  2. For domestic shipments you don't need to provide product data. Please ensure that the Generate Customs Data field is set to 'N'. If it is set to 'Y' MyDPD will check for product data, even though it is not required.
  3. The maximum allowed adjustment of the actual weight from the [Confirm Shipment] dialog to override the total Shipment Weight is +- 25kg.

e.g.

  • If a SOrder is going to require more than one box
  • The user knows the total weight of the order but edit the Delivery Total Weight sent from Khaos to DPD, to the weight of the first parcel only.
  • The user then prints the label and send it down the conveyor.
  • The user does this due to limited space to pack and can't have multiple boxes in the packing areas.
  • The user then packs the next box and go onto the DPD app and change the number of labels needed to the correct amount of boxes.
  • The user ensures that each box is under 25kg.

See Also


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