How To: Allocate Payments

If an invoice has been green-selected and then a payment is created, the system will automatically allocate the payment to the invoice. If multiple payments and or invoices are allocated the system will display a dialog asking the user to confirm the allocation.

To allocate a payment / credit to an invoice

  1. Open a Customer screen (show me how). (or Open a Supplier screen (show me how).)
  2. Find and load the Customer / Supplier.
  3. Open the [ Statement ] tab.
  4. Create the payment, see How To: Create Payments.
  5. 'Drag-and-drop' the payment / credit from the top grid (Allocate From) onto the invoice in the grid below (Allocate To). Repeat this step for each invoice that needs to be allocated.

Note: The Allocate From and Allocate To grids are on the right-hand side of the Statement screen.

To allocate a payment / credit to a batch of invoices

  1. Open a Customer screen (show me how). (or Open a Supplier screen (show me how).)
  2. Find and load the Customer / Supplier.
  3. Open the [ Statement ] tab.
  4. Create the payment, see How To: Create Payments.
  5. Green-select the payment / credit in the top grid (Allocate From).
  6. Green-select the invoices in the grid below (Allocate To).
  7. Right-click and select [Allocate above payment to selected invoices].

To allocate multiple payments / credits to a batch of invoices

  1. Open a Customer screen (show me how). (or Open a Supplier screen (show me how).)
  2. Find and load the Customer / Supplier.
  3. Open the [ Statement ] tab.
  4. Create the payments, see How To: Create Payments.
  5. Green-select the payments / credits in the top grid (Allocate From).
  6. Green-select the invoices in the grid below (Allocate To).
  7. Right-click in the Allocate From (upper) grid and select [Allocate Multiple to Selected Invoices].

Notes:

  • When searching for invoices that require allocation, you can search within any column in the grid by typing directly into it.
  • Checking the User Allocate check-box before allocating payments as described above, allows the user to specify exact amounts for each invoice(s). This may be useful if a customer wishes to part-pay all / some of their invoices rather than fully pay one or two.
  • For allocating multiple payments to an invoice see, How To: Attach Multiple Payments to a Single Invoice.

See Also


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