How To: Link Existing Stock Items to a New Parent SCS Item

Linking existing stock items to a new parent SCS item is an Advanced User feature.

Khaos Control allows users to link existing stock items to a parent SCS item. This has several benefits, for example grouping together similar items makes it easier to upload them to a web site as the parent item will bring with it all its child items. When adding the parent item to a sales order the SCS matrix allows users to see associated items and filter on by caption.

Notes:

• The child items keep their stock code and this overrides any information entered against the SK column in the elements.
• The parent stock code and description are not used except for the parent item.
• The Caption and Value are used in the SCS matrix when filtering for child SCS items.
• Child items that area associated with an existing stock item or have been generated have a mauve background.
• It is possible to have an SCS parent item with both generated and associated (existing) child stock items, see How To: Generate New Stock Items and Link Existing Stock Items to a Parent SCS Item.
• To delete a child item that has been associated with a parent SCS item see How To: Remove Child Items Associated with a Parent Stock Item.

Creating a new Parent Stock Item

1. Open a Stock screen (show me how).
2. Press Ctrl+N or click .
3. Define the parent item (stock code, description, pricing and stock types).
4. Remember to de-select Stock Controlled.
5. Click 'Yes' to the Are you SURE dialog box.
6. Click 'Yes' to the warning/information dialog box.
7. Khaos Control saves the SCS parent item.
8. Click on the .
9. This loads the Size, Colour, Style dialog box.

Associating the Child Items with the Parent Stock Item

Child stock items can ONLY be associated (linked to) ONE SCS Element, however more than one element can be created with the child (existing stock item) being linked to the value in the highest element. This is useful when using the SCS Matrix to add SCS items to sales orders as it allows users to search by caption.

Using One Element

1. In Element 1 click .
2. In the Value column add a value for example the stock code of the stock item you will be linking this line to.
3. Add new elements for each stock item you wish to link to the parent stock item.
4. Focus on the first line in Element 1 and right-click.
5. From the Context Menu select 'Create Association'.
6. From the stock lookup dialog select the stock item you wish to link the first line to.
7. Continue adding a new item and then creating an association with the child item.
8. When all the child items have been associated with the parent item, click on OK.

Adding Two Elements

1. Add a Caption to Element 1.
   • In Element 1 click .
   • In the Value column add a value.
   • Add new items to Element 1 as required.
2. Add a Caption to Element 2.
   • In Element 2 click .
   • In the Value column add a value.
   • Add new items to Element 2 as required.
3. Where the values will remain the same for each instance of an Element, the Buffer window may be used to copy and paste values. To do this:
   • Select the items in the Element window to be copied and re-used.
   • Drag and drop them into the Buffer window, above the Element window.
   • Select the instance in the previous Element window that the items are to be copied to.
   • Select to select all of the items in the Buffer window (or select some of the items by using Ctrl + Click).
   • Select to populate the Element window.
4. For each value in Element 2, focus on the line and From the Context Menu select 'Create Association'.
5. From the stock lookup dialog select the stock item you wish to link the line to.
6. When all the child items have been associated with the parent item, click on OK.

Adding Three Elements

1. Add a Caption to Element 1.
   • In Element 1 click .
   • In the Value column add a value.
   • Add new items to Element 1 as required.
2. Add a Caption to Element 2.
   • In Element 2 click .
   • In the Value column add a value.
   • Add new items to Element 2 as required.
3. Add a Caption to Element 3.
   • In Element 3 click .
   • In the Value column add a value.
   • Add new items to Element 3 as required.
4. Where the values will remain the same for each instance of an Element, the Buffer window may be used to copy and paste values. To do this:
   • Select the items in the Element window to be copied and re-used.
   • Drag and drop them into the Buffer window, above the Element window.
   • Select the instance in the previous Element window that the items are to be copied to.
   • Select to select all of the items in the Buffer window (or select some of the items by using Ctrl + Click).
   • Select to populate the Element window.
5. For each value in Element 3, focus on the line and From the Context Menu select 'Create Association'.
6. From the stock lookup dialog select the stock item you wish to link the line to.
7. When all the child items have been associated with the parent item, click on OK.

Adding Four Elements

1. Add a Caption to Element 1.
   • In Element 1 click .
   • In the Value column add a value.
   • Add new items to Element 1 as required.
2. Add a Caption to Element 2.
   • In Element 2 click .
   • In the Value column add a value.
   • Add new items to Element 2 as required.
3. Add a Caption to Element 3.
   • In Element 3 click .
   • In the Value column add a value.
   • Add new items to Element 3 as required.
4. Add a Caption to Element 4.
   • In Element 4 click .
   • In the Value column add a value.
   • Add new items to Element 4 as required.
5. Where the values will remain the same for each instance of an Element, the Buffer window may be used to copy and paste values. To do this:
   • Select the items in the Element window to be copied and re-used.
   • Drag and drop them into the Buffer window, above the Element window.
   • Select the instance in the previous Element window that the items are to be copied to.
   • Select to select all of the items in the Buffer window (or select some of the items by using Ctrl + Click).
   • Select to populate the Element window.
6. For each value in Element 4, focus on the line and From the Context Menu select 'Create Association'.
7. From the stock lookup dialog select the stock item you wish to link the line to.
8. When all the child items have been associated with the parent item, click on OK.

See Also

• Stock screen