How To: Print a Payment Remittance from the SP Ledger Screen
Table Of Contents
Introduction
A payment remittance provides confirmation of payments made against supplier invoices and can be sent to suppliers as proof of payment.
Khaos Control allows you to print payment remittances directly from the SP Ledger once the relevant payment has been posted and paid.
Print a Payment Remittance
- Open the [ Accounts | SP Ledger ] tab.
- Tick either:
- Show All, or
- Show Non-Posted Only, as required.
- Click Go to populate the grid.
- Locate the payment transaction you want to print a remittance for.
- Highlight the payment using green selection.
- Right-click the selected payment and choose Print Payment Remittance from the context menu.
- The remittance advice will be generated and displayed, ready to print or save.
Important Notes
Payment Status Requirements
The payment must meet the following conditions before a remittance can be printed:
- The transaction must be posted.
- The transaction must be marked as paid in the SP Ledger.
If either condition has not been met, the Print Payment Remittance option will not produce a remittance.
Multiple Payment Allocations
A separate payment remittance is created for each payment allocation linked to an invoice.
For example, if an invoice has been paid using:
- One cheque payment
- One BACS payment
- One card payment
Khaos Control will generate three separate remittance reports, one for each payment allocation.
Each remittance opens as a separate report in the Command Window.
When Would You Use a Payment Remittance?
Payment remittances are commonly used to:
- Confirm payment has been made to a supplier.
- Advise suppliers which invoices have been paid.
- Support supplier account reconciliations.
- Provide proof of payment where queries arise.
Tips
- Ensure the payment has been fully posted before attempting to print a remittance.
- Review the remittance before sending it to a supplier.
- If multiple payment methods were used, check all generated remittances to ensure the supplier receives complete payment information.
- Save an electronic copy for your records if required.