How To: Use function keys and other keyboard shortcuts

1 Form keys
2 Grid shortcuts
3 Filter shortcuts
4 Other Shortcut keys
5 Windows Explorer function keys
6 Khaos Control function keys
7 See Also

The function keys on your keyboard have been given special meaning in the Microsoft Windows environment in which you work. In this system we have tried to retain the meaning of the function keys outside of our application. Below is a list of function keys that are used within Windows Explorer and then a second list that shows the function keys used within Khaos Control.

Form keys

Short-Cut Key	Action
Ctrl+N or Alt+N	New
Ctrl+S or Alt+S	Save
Ctrl+P	Print
Alt+E	Edit
Ctrl+PgDn or F6	Will move the cursor down through the various sections of the current form.
Ctrl+PgUp	Will move the cursor up through the various sections of the current form.
Alt+A	Cancel edit mode and restore previously saved values
Alt+C	Close current form
Alt+O or Alt+F7	Open - return to list to select new document

Grid shortcuts

Short-Cut Key	Action
Ctrl+A	Invert a selection.
Ctrl+G	Group grid attributes together based on current line of focus (only in certain grids).
Ctrl+F	Move to the first entry found to match the search term and green select all occurrences of the search criteria.
Ctrl+ Shift+N	Find the next occurrence of the search term which will already be green-selected.
Ctrl+T or Ctrl+Q	Show column total/average (only for numeric columns).
Ctrl+U or Ctrl+D	Sort column up/down
Ctrl + Click	Select item
Shift + Click	Select range of items
Shift+Down Key or Shift+Up Key	Select range of items or deselects the items if already selected.
Ctrl+ Shift+V	Apply value range
Ctrl+ Shift+W	Adds a Grid note, this will appear as a little red triangle in the top right of the cell. Hovering over the red triangle displays a tool tip showing the date and time and user who created the note as well as the contents of the note.
Ctrl+ Shift+X	Clears any green selection from lines in the grid.
Alt+F10	Show context menu
Ctrl+E	Reset grid
Alt + Click	Freezes columns

Filter shortcuts

Short-Cut Key	Filter Type	Action	Description
Backspace	Dropdown	Changes the traffic light from to	Unsets the dropdown traffic light filter currently focused on.
Enter	Dropdown	Changes the traffic light from to	Sets the dropdown traffic light filter currently focused on.
Ctrl+ Enter	Dropdown	Toggles the traffic light between and	Toggles the dropdown traffic light filter on and off.
Ctrl+ Enter	Wildcard buttons and	Cycles through the wildcard button filters between green and red starting with the button on the left in the following order: OFF<--->OFF ON<--->OFF OFF<--->ON ON<--->ON OFF<--->OFF	Cycles through the wildcard filter buttons between their different stages.
F4 or Alt+PgDn	Dropdown	Opens and closes the top drop-down list	Toggle combo box.
? or ?	Dropdown	Move up or down the options in the dropdown list.	Allows the user to move up or down through the options in the dropdown list currently focused on.
Enter	Edit box	Changes the traffic light from to if there is an entry in the Edit box.	Sets the Edit box traffic light filter currently focused on to green (on) when there is an entry in the Edit box.
Enter	Edit box	Changes the traffic light from to if there is NO entry in the Edit box.	Turns the Edit box traffic light filter currently focused on to red (off) when the Edit box is empty.
Ctrl+ Enter	Edit box	Toggles the traffic light between and	Toggles the Edit box traffic light filter on and off.
Backspace	Dropdown (No traffic light filter)	Removes the current entry when in Edit mode. Note: if the field is mandatory then this does not work, for example Customer Classification.	Removes the option selected in the dropdown.

Other Shortcut keys

Short-Cut Key	Action
Shift+Esc	Go to command window.
Ctrl+ Shift+C	Create quick communication log entry.
Ctrl+ Shift+T	Create quick task.
Alt+F4 or Alt+X	Close system.
Ctrl+F4 or Alt+C	Close current window.
Alt+O	Return focus to the list screen.
Tab	Move to next control.
Ctrl+Tab	Move to next open window.
Shift+Tab	Move to previous control.
Ctrl+C	Copy selected item/s.
Ctrl+L	Close all open windows.
Ctrl+M	Minimise all open windows.
Ctrl+R	Restore all open windows (from minimised position).
Ctrl+ Enter	The same as double-clicking in grids and field controls.
Ctrl+(1..9)	Move selected tab when there is a tab control on the form.

Windows Explorer function keys

Short-Cut Key	Action	Description
F1	Help	Access the help facility
F2	Field edit mode	Select a file or directory and press F2 to edit the name
F3	Find	Opens a find file dialog
F4	Toggle combo box	Opens and closes the top drop-down list
F5	Refresh	Updates the information displayed on the screen
F6	Move Section	Will move the cursor through the various sections of Explorer
F10	Menu	Activates main menu

Khaos Control function keys

Short-Cut Key	Action	Description
F1	Help	Opens the help window. Press it again and it will close the help window and set focus on the command window.
F2	Field edit mode	When the cursor enters a data field or column in a grid, the system selects all the text contained within. This means that if you type something, the original value will be overwritten with the typed value. Pressing F2 deselects the entire field, allowing characters to be inserted, etc.
F3	New Item	On forms that have item grids, such as the sales order and purchase order, F3 will add a new item into the grid.
F4	Toggle combo box	Combo box open/close. F4 will toggle a drop-down list box into the open (dropped down) and the closed positions. Alt+'down arrow key' will do the same thing. F4 in item grids (see Item Grids) will open a column lookup box (if applicable for that column).
F5	Refresh	Updates the information displayed on the screen.
F6 or Ctrl+PgDn	Move Section	Will move the cursor down through the various sections of the current form.
F7	Open	Moves to the list section of the form so that you can select and open another item/document.
F8	No general use	No general use, but usually used to open lookup forms in selected grids e.g. BOGOF etc.
F9	Open 'other actions' menu	Some forms have 'other actions' associated with them. Display the drop-down 'Other Actions' menu either by pressing F9 or clicking the down arrow immediately to the right of the green circle with a white cross icon at the top of the button bar. If there are no 'other actions' for a particular form, there will be no green "A" and pressing F9 will have no effect.
F10	Menu	Activates main menu