025366 Add option for whether prepay orders are taken into account for Terms Hold calculations
KCSL have added an option for whether prepay orders are
taken into account for Terms Hold calculations
Terms Hold calculations previously took into account unissued Sales Orders even when they were not on account payment. So a
partly, but not fully paid order could go into Terms Hold instead of being
allowed out and then caught in Awaiting Payment.
This means that if there is a mix of prepay and account customers,
enabling terms hold will start catching prepay customers as well as account
customers, which is not ideal.
We have added an option to exclude prepay Sales Orders (and any
payments from prepay orders) from the calculation.
Note : 'Remainder on
account' are treated as account orders.
An update and changelog will be
applied as part of this development. The further configuration step includes:
[ Sales Invoice Manager | Other
Actions | Edit Invoice Rules | Terms Enforcement ].
Figure 1 : New SIM option.
Exclude Prepay/Non-Account SOs (and
prepayments).
By default this option is unticked and
orders are considered as in previous versions.
When ticked the new functionality is
enabled.
After applying the above
Configuration, typical steps for usage would include:
1. As in previous versions
fully paid or unpaid orders are considered by the ‘Terms Hold’ calculation.
2. With the new option
enabled, part paid orders are no longer included in the calculation, unless the
‘Remainder on A/C’ box is ticked on the sales order.
Example.
1. With the Exclude
Prepay/Non-Account SOs (and prepayments) ticked.
A customer has a credit
limit of 50.00
a. There is also an unissued
sales order of 20.00 of which 10.00 has been pre-paid and the ‘Remainder on A/C’
option on the sales order ‘payment’ tab is unticked.
If a new sales order is
created for 45.00 and is entirely ‘on account’, then the unissued sales order
remainder is not considered, so the credit limit has not been exceeded, so the
order does not move to the ‘Terms Hold’ stage.
b. There is also an unissued
sales order of 20.00 of which 10.00 has been pre-paid and the ‘Remainder on A/C’
option on the sales order ‘payment’ tab is ticked.
If a new sales order is
created for 45.00 and is entirely ‘on account’, then the unissued sales order
remainder is considered, so the credit limit has been exceeded, so the order
does move to the ‘Terms Hold’ stage.