How To: Set a Preferred Supplier

Table Of Contents

Introduction

Assigning a preferred supplier to a stock item helps Khaos Control identify the supplier that should normally be used when creating Purchase Orders.

A stock item can have multiple suppliers linked to it, but only one supplier should be marked as the Preferred Supplier.

Set a Preferred Supplier

Open a Stock screen.
Load the required stock item.
Open the [ Stock | Detail | Suppliers ] tab.
Press Alt+E or click Edit to enter edit mode.
Click the Supplier Lookup Folder button and locate the required supplier.
Click the Green Down Arrow button to add the supplier to the grid.
Tick the Preferred checkbox against the supplier you want to use as the preferred supplier.
Important: Only one supplier should be marked as Preferred.
Press Ctrl+S or click Save.

Important Notes

Always Mark a Preferred Supplier

Even if only one supplier is linked to the stock item, it should still be marked as the preferred supplier.

Multiple Preferred Suppliers

If more than one supplier is marked as Preferred, Khaos Control will use the first preferred supplier listed when creating Purchase Orders.

To avoid unexpected purchasing behaviour, ensure that only one supplier is marked as preferred.

Additional Information

Using preferred suppliers helps streamline purchasing by:

Automatically selecting the correct supplier during Purchase Order creation.
Reducing manual supplier selection.
Improving purchasing consistency.
Supporting stock replenishment workflows.

Where multiple suppliers are available, regularly review supplier information to ensure the preferred supplier remains accurate based on pricing, availability and service levels.