Courier Options Dialog - DPD Ship@Ease

DPD Ship@Ease integration is not enabled by default.

Please email Development for more information.
Note: there will be additional costs involved if this option is enabled.

The courier integration for DPD Ship@Ease is available as a CourierNeo (ie setup in [ System Data | Courier / Shipping | Couriers ]). In addition, following the changes required by DPD with regard to Brexit, the export file from Khaos Control will include the required individual product information. These changes are based upon the DPD document DPDgroup_File_Import_Spec_Brexit_FINAL.pdf.

For more information on the setup see 018498: MyDPD File Import Specification.

Option Name
Usage
Example Value
Service Code DPD Service to use for this shipment.[1] 10, 32
Output Folder Folder to output generated file to. C:\keystoneSoftware\Courier\ShipatEase\Output
Output Filename Filename suffix DPDShipAtEase
Import Folder Folder to import DPD shipment from. C:\keystoneSoftware\Courier\ShipatEase\Import
Account Number DPD account number
EORI Number EORI (Tax) Number. If unsure leave blank.
Raw Dump Enable raw dump of requests.
Raw Dump Folder Folder to dump requests to.
Fabric content Fabric content of the shipped orders, if unsure leave blank.
Weight Scale The weight of the shipment(s) will be multiplied by this scaling factor before sending to the courier. [2] 0.001
Nominal weight If the shipment has no weight, then this value will be used instead.
Dimension Scale The dimensions of the shipment(s) will be multiplied by this scaling factor before sending to the courier.
Requires Consignment Ref When ticked, the invoice cannot be moved past the Shipping Stage in the Sales Invoice Manager.
Raw Dump to Table Ticked, request data will be logged to a database table for review by the support team.
Note Choice Choose which note type to feed through to the courier. The options are as follows:
  • Hierarchy: when selected, Khaos Control will look through each of the notes and use the first one that it finds where data is present. The order that is followed is:
    • Courier Note > Invoice Note > Picking Note.
    • If no valid data is found in any of the note sections, then it will revert to “No Note”. This option will display “No Special Instructions” as the exported instructions.
  • Courier Note: when selected the system will export data from the Courier Note section in the [ Sales Orders | Addresses ] screen.
  • Invoice Note: when selected the system will export data from the Invoice Note section in the [ Sales Order | Notes ] screen.
  • Picking Note: when selected the system will export data from the Delivery Note / Picking List Note section in the [ Sales Order | Notes ] screen.
  • No Note: when selected the system will not use any of the above fields and will export “No Special Instructions” in the exported courier data.


Notes

  1. Available service codes can be checked from the Click & Drop website, by clicking Settings in the top right, then clicking on the Shipping Services area.
  2. The correct value for the weight scale will depend on what unit of measurement weights are entered into Khaos Control in and what unit is used by the courier.
    • Grams in Khaos Control to kilograms in the courier software would be a weight scale of ‘0.001’
    • Kilograms in Khaos Control to kilograms in the courier software would be a weight scale of ‘1’.
    • Kilograms in Khaos Control to grams in the courier software would be a weight scale of ‘1000’.
    • Pounds in Khaos Control to kilograms in the courier software would be a weight scale of ‘0.45359’.

File export format

The suggested mappings listed here are just a rough guide intended as a starting point, and users should ensure that they are using correct and up-to-date mappings as advised by DPD support.

Column number
Contents (Exported from Khaos Control)
Field name for suggested mapping in MyDPD
1 Contact Name (and Company Name, if different) Delivery organisation/name
2 Address Line 1 (Address1) Delivery address line 1 (property/street)
3 Address Line 2 (Address2) Delivery address line 2 (locality)
4 Address Line 3 (Locality) Delivery address line 4 (county/state)
5 Address Line 4 (Town) Delivery Address line 3 (city)
6 Post Code Delivery post code
7 ISO 3166-1 two-digit country code for the shipment address. Delivery country code
8 Service Code from [ System Data | Courier / Shipping | Couriers ]. Delivery service code
9 DPD Account Number, from [ System Data | Courier / Shipping | Couriers ]. Ignore field
10 Total Shipment Weight (KG) Delivery total weight (kg)
11 KC Sales Invoice Reference Delivery customer ref. 1
12 Delivery Contact Name Delivery contact name
13 Delivery Contact Telephone (or Invoice Contact, if it’s blank) Delivery contact telephone number
14 Text from the SOrder invoice note. Delivery description
15 Total order value, excluding VAT and delivery, rounded up to the nearest pound. Delivery customs value (GBP)
16 Delivery Contact Email (or Invoice Contact, if it’s blank) Delivery notification email address
17 Delivery Contact Mobile (or Invoice Contact, if it’s blank) Delivery notification SMS number
18 Tax Reference Delivery VAT number
19 Number of Labels Delivery number of packages
20 Additional Info Delivery additional information
21 The name of the .out file expected. Ignore field
22 Export Data column from [ System Data | Courier / Shipping | Couriers ]. Ignore field
23 Ship Date. Only exported if UseShipDate is -1, otherwise this will be blank (which DPD interpret as today’s date). Shipment Date
24 Blank column. This is for DPD to put the consignment number into. Ignore field


Note: Users may wish not to map the Address Line 3 (locality) if they feel it would be incorrect to map this to the ‘Delivery address line 4 (county/state)’ and if this information is not required for delivery.

Product Details

Each Product detail needs to be on a separate line and start with PRD

Column number
Contents (Exported from Khaos Control)
Field name for suggested mapping in MyDPD
1 Stock Item SKU. Product Code
2 Stock item Harmonisation Code. Harmonised code
3 Weight for this stock item. Unit weight (kg)
4 Product URL
5 Box number. Parcel
6 Stock Item Description. Description
7 Stock item, stock type. Product type
8 ISO-2 country code from the stock item. Item origin
9 Quantity of this stock item in total or in this box, if boxes are being used. Quantity
10 Value of the stock item from the SOrder. Unit value (GBP)
11 Description from [ System Data | Courier / Shipping | Couriers ]. Fabric content


Notes:

  1. The actual weight from the Confirm Shipment dialog will override the total Shipment Weight, ONLY when the order is not a commercial invoice (i.e. not going outside the UK)
  2. For domestic shipments you don't need to provide product data. Please ensure that the Generate Customs Data field is set to 'N'. If it is set to 'Y' MyDPD will check for product data, even though it is not required.
  3. The maximum allowed adjustment of the actual weight from the [Confirm Shipment] dialog to override the total Shipment Weight is +- 25kg.

e.g.

  • If a SOrder is going to require more than one box
  • The user knows the total weight of the order but edit the Delivery Total Weight sent from Khaos to DPD, to the weight of the first parcel only.
  • The user then prints the label and send it down the conveyor.
  • The user does this due to limited space to pack and can’t have multiple boxes in the packing areas.
  • The user then packs the next box and go onto the DPD app and change the number of labels needed to the correct amount of boxes.
  • The user ensures that each box is under 25kg.

See Also

Visit KhaosWikiX at https://support.khaoscontrol.com/wiki_kcx/ to see the following:

Contact the Khaos Team