Accounts Other Actions Menu

Display the drop-down 'Other Actions' menu either by pressing F9 or clicking the down arrow immediately to the right of the green circle with a white cross icon at the top of the button bar. The following functions are available:

  1. Stock Received Not Invoiced Report: will open the Goods Received Not Invoiced breakdown dialog displaying Delivery Notes where stock has been received but not yet invoiced.
    Note: this will only be present if this option has been ticked in [ System Values | Accounts | General | General ].
  2. Accounting Periods...: close down procedures are normally performed annually, however a monthly close-down procedure is also available for those who wish for tighter control over their accounting process, see Accounting Periods.
  3. Accounts Clear Down (Year End): this option will clear down all the accounts in the Accounts Profit and Loss Tab and post the balance into the Retained Earnings nominal, for details see Accounts Clear Down (Year End) and How To: Clear Down Accounts (Year End).
    Note: this option was available from the System Operations Menu but has been moved.
  4. Nominal Account Budget: this will open the Nominal Account Budget dialog allowing you to set monthly budgets against different nominals in the system, see How To: Set up Budgets against Nominal Accounts and then these figures can be analysed in the Accounts Profit and Loss screen, see How To: Analyse Budget Figures.
  5. Deferred COS Posting...: When a sales invoice is posted, stock COS are not made in the accounts. The COS entries can be made at period end as a managed operation. See Defer Cost of Sales.
    Note: this will only be present if this option has been ticked in [ System Values | Accounts | General | General ].
  6. Xero Integration will open the Xero Integration setup and configuration screen.
    Note: this will only be present if this option has been ticked in [ System Values | Accounts | General | General ].
  7. Import:
    1. Match Amazon CSV Payments...: enables Amazon payments to be reconciled, see How To: Reconcile Amazon Payments.
    2. Match Shopify CSV Payments...: enables Shopify payments to be reconciled, see How To: Reconcile Shopify Payments via Import.
    3. Match GlobalE CSV Payments...: enables GlobalE payments to be reconciled, see How To: Reconcile Global-E Payments via Import.
    4. Match PayPal CSV Payments...: enables PayPal payments to be reconciled. You can also reconcile PayPal payments using the bank import screen, see How To: Reconcile PayPal Payments.
    5. Match BrainTree CSV Payments...: enables BrainTree payments to be reconciled, see How To: Reconcile BrainTree Payments via Import.
  8. Audit:
    1. Audit Trail for Journals: opens the Audit for Nominal Journals dialog which is used for auditing journal transactions.
    2. Audit General Actions: opens the Audit for General Actions dialog which is used for auditing journal transactions.
    3. Audit System Data: opens the Audit Log dialog which is used to view changes to invoices, Sales Orders, Proforma Orders, Quotations, Credit Notes and many other types of documents and records by users once they have been saved.

See Also


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