How To: Apply a Journal Template as a Single-One Off Transaction

Table Of Contents

Introduction
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Introduction

Journal templates are often used for recurring accounting entries, but they can also be processed as a one-off transaction when required.
For example, you may want to post a quarterly utility bill without affecting the existing journal schedule. Processing a journal template as a one-off creates and posts a journal immediately, while leaving the original template and schedule unchanged.

Process a Journal Template Manually

  1. Open the Journal Templates screen (show me how).
  2. Open the [ Journal Templates | List ] tab.
  3. Click Go to display the available journal templates.
  4. Double-click the journal template you want to process.
  5. Click Apply Now as one-off Single.
  6. A warning message will be displayed explaining that:
    • The journal schedule and process list will not be affected.
    • The journal created will have no further association with the template.
    • Only the recurring section of the template will be applied.
  7. Click Yes to continue.
  8. When prompted, select the required Process Date.
  9. Click OK.
  10. A confirmation message will display the journal number that has been posted.
  11. Click OK to close the message.

Result

The journal is created and posted immediately using the selected process date.
The original journal template remains available for future use, and any recurring schedule linked to the template is unaffected.

Additional Information

Processing a journal template as a one-off transaction is useful when:
  • Posting a recurring expense outside its normal schedule.
  • Creating an additional journal between scheduled runs.
  • Testing a journal template before relying on automated processing.
Only the recurring journal lines from the template are applied. The resulting journal becomes a standalone transaction and is no longer linked to the template.

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