How To: Buy by the Case and Sell Individually
Table Of Contents
If you buy products in packs, cartons or cases but sell them individually, you can set this up in Khaos Control using a built stock item.
In this example, Triple Choco chocolate bars are purchased in packs of 48 but sold as individual bars. By creating a parent build item for purchasing and a child stock item for selling, you can accurately manage stock levels and purchasing requirements.
Note: You can also achieve this using Reorder Multiples. For more information, see How To: Set Up Reorder Multiples.
Setup
1. Create the Individual Stock Item
Create the stock item that will be sold individually.
For example:
- Triple Choco chocolate bars
For guidance, see How To: Create a New Stock Item.
2. Create the Pack or Case Item
Create a Build stock item to represent the pack or case purchased from your supplier.
For example:
- Triple Choco Pack
Add the stock item created in Step 1 as a child component and set the Quantity to the number of items contained within the pack or case.
For example:
- 1 × Triple Choco Pack
- Contains 48 × Triple Choco chocolate bars
For guidance on creating build items, see How To: Create a Build.
The build item will be used for purchasing, while the child item will be used for sales.
Using the Pack Item
1. Create a Purchase Order
Create a purchase order and add the build parent item.
For example:
- Stock Item: Triple Choco Pack
- Quantity: 1
Ordering a quantity of 1 pack will bring 48 individual chocolate bars into stock once the pack is unbuilt.
2. Receive the Stock
Process the delivery as normal and receive the pack item into stock.
3. Unbuild the Pack
Once the pack has been received, convert it into its child components by unbuilding the stock item.
When the item is unbuilt:
- The build parent stock item is removed from stock.
- The child stock items are added into stock.
- The individual items become available for sale.
Example
If you purchase:
- 1 × Triple Choco Pack
Containing:
- 48 × Triple Choco chocolate bars
After unbuilding the pack:
- 48 × Triple Choco chocolate bars will be available in stock and ready to sell individually.
Optional: Prevent the Pack Item from Being Sold
If the pack stock item is only used for purchasing and should not be sold to customers, enable the Sales Order Held option.
- Open the pack stock item.
- Select the [ Stock | Detail | Options ] tab.
- Tick Sales Order Held.
- Save the changes.
This prevents users from adding the pack item to sales orders while still allowing it to be used for purchasing.
Additional Information
- The parent build item controls purchasing quantities.
- The child stock item controls sales and stock availability.
- Unbuilding the pack converts the purchased stock into sellable individual units.
- This method is ideal when suppliers sell products in cases or packs, but your customers purchase them individually.