How To: Correct a Purchase Invoice line that is using the wrong VAT rate
Table Of Contents
If a stock item on a Purchase Invoice has been assigned the wrong VAT rate, you can correct it by updating the stock item and replacing the invoice line with a new entry.
This process ensures the Purchase Invoice uses the current VAT settings from the stock item and recalculates the values correctly.
Before You Begin
Open the required Purchase Invoice screen using the guide: (show me how).
Steps
- Use the available filters to locate the required Purchase Invoice.
- Double-click the invoice to open it.
- Press Alt + E or click Edit to enter edit mode.
- In the invoice grid, locate the line showing the incorrect VAT rate.
- Double-click the line to open the stock item.
- Check and update the following if required:
- The stock item's VAT rate.
- The buy price or supplier purchase cost.
- Close the stock item and return to the Purchase Invoice.
- Press F3 or click Add to create a new invoice line.
- Add the corrected stock item to the Purchase Invoice.
- Select the original invoice line that contains the incorrect VAT rate.
- Press Ctrl + Del or click Delete to remove the incorrect line.
- Press Ctrl + S or click Save to save the Purchase Invoice.
Verify the Invoice Totals
After saving, you may wish to compare the invoice totals in Khaos Control with the supplier's invoice to ensure they match.
Important Information
Note: This method cannot be used when the Stock Received Not Invoiced option is enabled.
Additional Information
- Updating the stock item alone will not automatically correct existing lines already recorded on a Purchase Invoice.
- The incorrect invoice line must be removed and replaced with a newly added line so that the correct VAT settings are applied.
- Checking the buy price at the same time can help prevent invoice discrepancies later in the reconciliation process.