How To: Print the Trial Balance

Table Of Contents

Introduction

The Trial Balance provides a summary of all nominal account balances within your accounting period and is often used for reconciliation, period-end reviews and financial reporting.

You can print either:

The entire contents of the Trial Balance grid.
Only selected nominal accounts.

Print a Trial Balance

Open an Accounts screen (show me how).
Open the [ Nominal Accounts | Trial Balance ] tab.
If required, highlight specific nominal accounts using green selection.
If no rows are selected, the entire Trial Balance will be included in the report.
Click the Print button on the toolbar.
In the Print Dialog, adjust the print options as required.
Click OK to generate the report.

The Trial Balance report will be displayed and can then be printed or saved using your chosen output options.

Print Detailed Nominal Information

If you need more than a summary Trial Balance, Khaos Control also provides reports showing the underlying transactions.

Transaction Detail Report

Use How To: Print the Transaction Detail to create a report showing:

Individual transactions for selected nominal accounts.
Transaction details for the currently displayed nominal account.
Activity within the selected date range.

Journal Report

Use How To: Print the Journal Report to generate a journal-based report for the nominal account currently displayed in the detail panel.

Tips

Apply date filters before printing if you only need a specific accounting period.
Green-select nominal accounts when you want to print only certain sections of the Trial Balance.
Use the Transaction Detail report when investigating differences between nominal balances.
Save a PDF copy of your Trial Balance for month-end or year-end records.

Additional Information

The Trial Balance should always balance, meaning the total debits and total credits are equal.

If the Trial Balance does not balance as expected, review:

Recent journals.
Opening balance entries.
Nominal account mappings.
Imported accounting data.

Detailed reports can help identify discrepancies quickly.