Warehouse Batches
Table Of Contents
Warehouse Batches provide traceability for stock items by allowing you to track products from the point they are purchased through to the customer who receives them.
Batch control is commonly used where businesses need to record:
- Product origins.
- Expiry dates.
- Lot or batch numbers.
- Regulatory traceability information.
- Quality control and recall information.
When batch-controlled items are sold, Khaos Control automatically assigns the most appropriate batch based on the available stock.
How Warehouse Batches Work
For batch-controlled stock items, Khaos Control records stock quantities against individual batches.
Each batch can contain information such as:
- Batch number
- Expiry date
- Quantity available
- Warehouse location
- Status
This allows complete visibility of where stock originated and who it was supplied to.
Stock Batches Tab
The [ Stock | Detail | Batches ] tab is used to manage stock batches.
The tab displays:
- Current batches
- Expired batches
- Available quantities
- Batch status information
Note: The Batches tab is only available when Warehouse functionality has been enabled.
Creating and Assigning Batches
The Batch Selection dialog is used to:
- Create new batches.
- Assign existing batches.
- Link stock transactions to batches.
Batches and Warehouse Locations
Batch-controlled stock can only be stored in:
- Multi Stock Locations
Batch-controlled stock cannot be stored in:
- Single Stock Locations
This ensures Khaos Control can correctly manage and track individual batches within the warehouse.
Batches and Sales Orders
When a batch-controlled item is added to a Sales Order, Khaos Control automatically selects a batch when the order is saved and stock is assigned.
Automatic Batch Selection
If multiple batches are available, Khaos Control will allocate:
- The available batch with the earliest expiry date.
This helps ensure older stock is used first and reduces the risk of stock expiring before it is sold.
Batches That Will Not Be Assigned
Khaos Control will not allocate batches that are:
- Expired
- Quarantined
- Closed
Only eligible, available batches can be assigned to Sales Orders.
Benefits of Batch Control
Using Warehouse Batches helps you:
- Maintain full product traceability.
- Track stock from supplier to customer.
- Manage expiry dates effectively.
- Support product recall procedures.
- Improve warehouse accuracy.
- Meet industry and regulatory requirements.
Additional Information
- Batch allocation is performed automatically when stock is assigned to a Sales Order.
- Batch history can be viewed from the Stock record.
- Batch-controlled items should always be stored in Multi Stock Locations.
- Expired, quarantined and closed batches remain visible for audit purposes but cannot be allocated to new orders