How To: Define Auto Banking for EPOS Bank Accounts

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When configuring EPOS bank accounts, it is important to understand how EPOS payments behave when using the Rolled-Up Banking feature.
With the introduction of rolled-up banking, EPOS payments no longer automatically follow the default Auto Bank setting configured in [ System Data | Accounts | System Payment Types ]. As a result, you may need to create separate EPOS payment type and bank account combinations to achieve the required banking behaviour.

Auto Bank EPOS Payments Enabled

By default, EPOS payments are automatically banked.
If this is the behaviour you require, no additional configuration is needed.

Disable Auto Banking for Existing EPOS Payment Entries

If you already have EPOS-specific payment type entries configured, you can disable automatic banking as follows:
  1. Open a System Data screen (show me how).
  2. Open [ System Data | Accounts | System Payment Types ].
  3. Locate the EPOS payment type and bank account combinations you want to amend.
  4. Edit each relevant entry and untick the Auto Bank checkbox.
  5. Save your changes.
EPOS payments processed using these entries will no longer be automatically banked.

Disable Auto Banking for New EPOS Payment Entries

If you do not currently have EPOS-specific bank account entries, or you need to create additional combinations, you can create new payment type records with Auto Bank disabled.
  1. Open a System Data screen (show me how).
  2. Open [ System Data | Accounts | System Payment Types ].
  3. Add a new entry for each payment type and bank account combination required for EPOS transactions.
  4. Ensure the Auto Bank checkbox remains unticked for each new entry.
  5. Save the new records.
When these payment types are used within EPOS, payments will not be automatically banked.

When Should Auto Banking Be Disabled?

You may wish to disable automatic banking when:
  • EPOS payments are reconciled manually.
  • Card payments are paid into your bank account as batch settlements.
  • You are using rolled-up banking and require greater control over reconciliation.
  • Different payment methods need to be processed separately before banking.

Additional Information

  • Auto Bank behaviour is controlled at the payment type and bank account combination level.
  • EPOS-specific payment type entries can be configured independently from standard sales payment types.
  • Changes only affect transactions using the specific payment type entries that have been configured.

Please see the following example for Cash Payments to a standard Sterling bank account:

System Data autobank for EPOS

This example controls both EPOS and Back Office; payments matching this combination will not be automatically banked with the above settings.

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