How To: Bank Items
Table Of Contents
Introduction
When you bank several payments at the same time, you can group them into a single banking transaction within Khaos Control.
This is useful when the total value paid into your bank account consists of multiple individual payments and you want your banking records to match the amount shown on your bank statement or paying-in slip.
Bank Multiple Payments Together
- Open an Accounts screen (show me how).
- Select the required bank account from the Bank Account drop-down list.
- Click Go to load the banking information.
- In the Not Banked grid, select the payments you want to bank together by holding Ctrl and clicking each payment.Note: The Not Banked grid is located at the bottom of the screen.
- Review the running total displayed in the Amount column to confirm the selected payments match the value you are banking.
- Right-click one of the selected payments and choose Bank Selected Item(s).
- Check that the displayed value matches the amount being paid into the bank.
- Click Yes to continue.
- Enter a paying-in reference if required, such as the reference number from a paying-in slip.
- Click OK.
- Enter the date the payment was banked.
- Click OK.
Result
The selected payments are removed from the Not Banked grid and recorded as a banked transaction against the selected bank account.
Tips
- Use Ctrl + Click to select multiple payments individually.
- Check the running total before banking to ensure it matches the value being paid into your bank account.
- Entering a paying-in reference can make future reconciliation easier.
Additional Information
There are two payment grids available on the Bank Account screen:
| Grid | Purpose |
|---|---|
| Banked | Displays payments that have already been banked. |
| Not Banked | Displays payments that are waiting to be banked. |
When manually banking multiple payments, always select the transactions from the Not Banked grid.