How To: Open Batch Payments
Table Of Contents
Introduction
If a rollup batch has been closed and you need to add further payments to it, you can reopen the batch from the Bank Account screen.
This is particularly useful when payments were missed from the original batch or need to be grouped together before reconciliation.
Steps
- Open the Accounts screen (show me how).
- Go to the Bank Account screen.
- Select the required bank account from the Bank Account drop-down list.
- Right-click within the upper Banked grid to open the context menu.
- Select:
Rollup Batches | Open Batch - A window will appear showing all currently closed rollup batches.
- Select the batch you want to reopen from the drop-down list.
- Click OK.
- A confirmation message will be displayed to confirm that the rollup batch has been reopened successfully.
Additional Information
Reopening a batch allows additional unbatched payments to be added to that batch if required.
This can be useful when:
- Payments were accidentally omitted from the original batch.
- Further transactions need to be grouped into an existing rollup batch.
- A batch was closed before all relevant payments had been processed.
Important Note
If the batch was originally created using automatic rollup batching and a newer batch has already been created using the same rule, reopening the older batch will not cause new rollup payments to be added to it automatically.
Any future payments that match the rollup rule will continue to be added to the most recent open batch created by that rule.
In most cases, a reopened batch is used solely for manually adding previously unbatched payments.
Tips
- Check which batch is currently receiving automatic rollup payments before reopening older batches.
- Reopened batches can be useful for tidy-up work before final reconciliation.
- Only unbatched payments can be added to an open rollup batch.