How To: Create Sales Nominal Accounts for UK, EU and WW Sales

Table Of Contents

Introduction
Create the UK Sales Nominal
Create the EU Sales Nominal
Create the Worldwide Sales Nominal
Related Articles

Introduction

Creating separate Sales nominal accounts for UK, EU and Worldwide (WW) sales allows you to analyse revenue by geographic region and improve the accuracy of your financial reporting.
  • There are two stages to the setup process:
    1. Create separate Sales nominal accounts for:
      • UK Sales
      • EU Sales
      • Worldwide (WW) Sales
    1. Assign the appropriate Sales nominal to countries in [ System Data | International | Countries ].
    For more information about how sales nominals are applied, see Sales Nominal Hierarchy.

    Important Notes

    • Nominal codes must be unique.
    • Khaos Control will warn you if a duplicate nominal code is entered.
    • If duplicate nominal codes exist from an older version, you may be unable to save changes until the duplication has been resolved.
    • If Post header totals only (Sales) is enabled in [ System Values | Accounts | General | General ], manufacturer, stock type and stock item Sales nominal mappings cannot be used.

    Step 1: Create the Sales Nominal Accounts

    1. Open an Accounts screen (show me how).
    2. Open the [ Nominal Accounts | Nominal Accounts ] tab.
    3. Enter Edit Mode by pressing Alt + E or clicking Edit.

    Create the UK Sales Nominal

    Note: If you already have a Sales nominal account that is being used for UK sales, you can update its description to UK Sales rather than creating a new one.
    1. Create or update the UK Sales nominal using the following settings:
    FieldValue
    CodeEnter the nominal code for UK sales
    DescriptionUK Sales
    System TypeSales
    Account TypeCountry

    Create the EU Sales Nominal

    1. Press F3 or click New.
    2. Create the EU Sales nominal using the following settings:
    FieldValue
    CodeEnter the nominal code for EU sales
    DescriptionEU Sales
    System TypeSales
    Account TypeCountry

    Create the Worldwide Sales Nominal

    1. Press F3 or click New.
    1. Create the WW Sales nominal using the following settings:
    FieldValue
    CodeEnter the nominal code for worldwide sales
    DescriptionWW Sales
    System TypeSales
    Account TypeCountry
    1. Press Ctrl + S or click Save.
    The Sales nominal accounts are now ready to be assigned to countries.

    Step 2: Assign the EU Sales Nominal

    1. Open a System Data screen (show me how).
    2. Open [ International | Countries ].
    3. Right-click the EU column heading and sort the grid.
    4. Highlight all EU countries.
      Tip: Click within a ticked EU field and press Ctrl + Shift + R to select all matching countries.
    5. Enter Edit Mode by pressing Alt + E or clicking Edit.
    6. Click within the SNominal column.
    1. Right-click and select Apply Value Range.
    2. Select the EU Sales nominal.
    3. Click OK.

    Step 3: Assign the Worldwide Sales Nominal

    1. Press Ctrl + A to reverse the current selection so that non-EU countries are highlighted.
    2. Click within the SNominal column.
    1. Right-click and select Apply Value Range.
    2. Select the WW Sales nominal.
    3. Click OK.
    4. Press Ctrl + S or click Save.

    Step 4: Assign the UK Sales Nominal

    1. Sort the grid by the Zone column so that UK countries appear together.
    2. Highlight all UK countries.
      Tip: Click within a UK Zone value and press Ctrl + Shift + R to select all UK countries.
    3. Enter Edit Mode if required.
    4. Right-click in the SNominal column and select Apply Value Range.
    5. Select the UK Sales nominal.
    6. Click OK.
    7. Press Ctrl + S or click Save.

    Result

    Khaos Control will now post sales transactions to different Sales nominal accounts based on the customer's country.
    This allows you to separate and report on:
    • UK Sales
    • EU Sales
    • Worldwide Sales
    independently within your accounts and financial reports.

    Additional Information

    Sales nominal assignments are determined by the Sales Nominal Hierarchy. Country-level mappings can be used alongside other Sales nominal configurations depending on your reporting requirements.
    For more information, see Sales Nominal Hierarchy.

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