How To: Financial Setup for World-Wide Suppliers
This "How To..." describes the procedure for setting up suppliers that are NOT located in either the UK or the EC.
To set up a World-Wide supplier the following areas need to be configured:
- On the
[ Customer | Detail | General ]tab:- Company pays tax checkbox ticked (when creating a new supplier this should happen automatically).
- In
[ System Data ]:- Currencies need to be configured including checking the appropriate Tax column's checkboxes;
- Currency Conversion Rates - enter the rate from your system's base currency (normally GBP) to your alternate currencies (e.g. Euro, USD);
- Tax Rates.
- ICN Numbers (optional)
Prerequisites
- Setup the bank account to be used. The bank account must use the same currency as the supplier is to be paid in (e.g. Pounds Sterling, Euros, Dollars).
Setting Up Stock Items
- On the Stock Screen:
- Set the ICN code.
- In the Stock Suppliers tab:
- Setup the suppliers, marking at least one as preferred.
Note: users can use the Block Change Selected Items from the [ Stock | List ] screen context menu to change the information held against more than one stock item.
Prerequisites
- Ensure the correct description has been created against the ICN code.
Important Points to Note
Countries
Khaos Control is normally supplied pre-configured with the ISO-3166 countries and a UK zone (comprising United Kingdom, Guernsey, Isle of Man and Jersey) already present. Flags are set against EC countries to indicate whether:
- "VAT applies" (Tax) and
- The country is to be treated as an "Other Member State" (EU) for VAT purposes.
This should only need changing should you need to separate out territories (e.g. IC Canary Islands), zone countries together (e.g. EU European Union) or, for example, create England, Wales, Scotland and Northern Ireland as separate countries.
Running Health Check from the main screen's File menu should reveal any significant errors in the Country table.