How To: Mark Un-Delivered Stock as Final Delivery

Table Of Contents

Mark a Line as Final Delivery
What Happens After Marking a Line as Final Delivery?
Alternative Methods
Related Articles
Marking a Purchase Order line as Final Delivery closes the outstanding quantity on that line and prevents any further deliveries against it.
Once applied:
  • The remaining outstanding quantity is cleared.
  • The original Purchase Order line is marked as final.
  • No further deliveries can be booked against that Purchase Order line.
Important: This action cannot be reversed.

Mark a Line as Final Delivery

  1. Open a Purchase Order screen (show me how).
  2. Open the [ Purchase Order | On Order ] tab.
  3. Use the available filters to locate the item or items you want to close.
    Tip: Filtering by supplier can make it easier to find the required Purchase Order lines.
  4. Click Go to display the results.
  5. Select the stock item you want to mark as a final delivery.
    Note: If you need to update multiple lines, green-select all required items before continuing.
  6. Right-click and select Final Delivery from the context menu.
  7. When the warning message appears, click Yes.
  8. Click Yes again to confirm the action.
The selected line or lines will be marked as Final Delivery and removed from the outstanding order quantity.

What Happens After Marking a Line as Final Delivery?

When a line is marked as Final Delivery:
  • The remaining outstanding quantity is cancelled.
  • The Purchase Order line is flagged as complete.
  • No additional stock can be received against that line.
  • The item is removed from the On Order requirements.
Because this action is permanent, you should ensure the supplier will not be delivering any further quantities before proceeding.

Alternative Methods

Lines can also be removed from the On Order screen by:
  • Deleting the relevant line from the original Purchase Order.
  • Deleting the Purchase Order completely.
However, these methods have different consequences and should be used with care.
Important: Removing lines by deleting them from the Purchase Order will exclude them from the Under_Deliveries_Tab" target="_blank" rel="noopener noreferrer">[ Delivery (Goods In) | Under Deliveries ] screen.
If you need to retain visibility of under-delivered items, using Final Delivery is generally the preferred option.


See Also


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