How To: Run more than one Legal Entity in a single Khaos Control database
Table Of Contents
Overview
If you require separate accounts for different legal entities, such as individual:
- Profit & Loss reports
- Balance Sheets
- VAT Returns
- Trial Balances
- Year-end accounting records
then each legal entity must have its own Khaos Control database.
Important: Khaos Control cannot maintain separate accounting records for multiple legal entities within a single database. A separate Khaos Control instance is required for each accounting unit.
If separate accounting records are not required, it may be possible to operate multiple businesses from a single Khaos Control instance, depending on your specific requirements.
Licence Sharing
Where multiple Khaos Control databases are installed on the same server, user licences can normally be shared between those databases.
This means that additional instances can often be deployed without the need to purchase duplicate user licences for each database.
Additional Installation Costs
Additional Khaos Control instances can usually be installed and configured remotely on an existing server.
Typical implementation tasks include:
- Creating the additional database
- Configuring system settings
- Testing connectivity
- Performing initial setup
In some situations, an onsite visit may be required.
Where this is necessary:
- Standard consultancy rates will apply.
- Additional charges may apply for travel exceeding eight hours.
- Travel and accommodation expenses may be charged where applicable.
Annual Licensing
An additional annual licence fee applies for each extra Khaos Control instance.
For newly installed systems, the first year's licence fee is normally calculated on a pro-rata basis.
Things to Consider
Before deciding whether you need a separate Khaos Control instance, consider the following:
You will need a separate database if you require:
- Separate VAT registrations
- Separate statutory accounts
- Separate Balance Sheets
- Separate Profit & Loss reporting
- Separate financial year-end processes
- Separate trial balances
A single database may be suitable if:
- The businesses operate under the same accounting entity.
- Consolidated financial reporting is acceptable.
- Separate statutory accounts are not required.
Need Further Advice?
If you are unsure whether your business structure requires separate Khaos Control instances, please contact the Training team who can discuss your requirements and help determine the most appropriate setup.