How To: Setup and Use the Stock PNominal for Non-Sale Items

Table Of Contents

Introduction
Before You Begin
Steps
1. Open the Stock Record
2. Enter Edit Mode
3. Exclude the Item from Cost of Sale
4. Assign the Purchase Nominal
5. Save the Record
Additional Information
Duplicate Nominal Codes
Sales Posting Configuration
Existing Duplicate Codes

  • Introduction

    Purchase nominals (PNominals) allow you to record financial transactions for non-sales stock items such as:
    • Packaging
    • Labels
    • Pre-printed picking tickets
    • Sales invoices
    • Other stationery items
    When a purchase invoice is posted for these items, the cost is posted to the selected purchase nominal account rather than the standard stock nominal account.

    Before You Begin

    Create a new stock PNominal with:
    • System Type: Purchasing
    • Account Type: Stock Item
    For guidance, see How To: Create Nominal Accounts.

    Steps

    1. Open the Stock Record

    Open the Stock screen and load the required non-sales stock item.
    If the stock item does not already exist, create it first using one of the following guides:

    2. Enter Edit Mode

    If the stock record is not already in edit mode:
    • Press Alt + E, or
    • Click Edit

    3. Exclude the Item from Cost of Sale

    Open the Stock | Detail | Options tab.
    Tick the COS Excluded Item checkbox.
    This setting is recommended because non-sales items do not have an associated cost of sale transaction.

    4. Assign the Purchase Nominal

    Open the Stock | Detail | Accounting tab.
    In the PNominal field:
    1. Select the purchase nominal you created earlier.
    2. If the nominal is not available in the list, right-click the field and select Refresh.

    5. Save the Record

    Press Ctrl + S or click Save to store your changes.

    Additional Information

    Duplicate Nominal Codes

    If you create a nominal account using a code that already exists:
    • A warning message will appear when you save.
    • You can either:
      • Acknowledge the warning and continue, or
      • Change the nominal code and save again.

    Sales Posting Configuration

    If Post header totals only (Sales) is enabled in System Values | Accounts | General | General , manufacturer, stock type and stock item nominal mappings cannot be used.

    Existing Duplicate Codes

    Duplicate nominal codes are not permitted.
    If duplicate codes existed before upgrading to a version that prevents duplicates, you may encounter a warning when editing and saving those records. In this situation, the record cannot be saved until the duplicate code issue has been resolved.

See Also


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