Customer / Supplier Statement Tab Top Section

For the Other Action Menu options (press F9 or the Other Actions Menu on the Button Bar) see Customer Other Actions Menu.

The top section of the Customer Statement tab offers various options and buttons:

  • Base Currency: the statement may be viewed in the base ledger currency or in the customer's/supplier's currency by checking and un-checking this checkbox.
    Note: the currency information area at the top of the screen displays the currency used by the current company, followed by the system's currency. Additionally, bounced payments are not displayed when viewing amounts in Base Currency.
  • Show References: clicking this checkbox will show sales order/purchase order references against ledger transactions, displayed in Source # and Other Ref columns.
  • Show Archived: the grids will display all archived items for whichever date period you have selected, including all items which are not fully allocated regardless of their date. The user can filter the data they wish to display in the Statement Transactions Grid and Allocate From (Payments) grids date selection to the right.
  • Show Archived Date selector: allows the user to select and view archived items using the date type, or date range using the following (Red Traffic Light Filter /Green Traffic Light Filter traffic light filter):
    • All Items
    • Current Financial Year
    • Last Financial Year
    • Date Range: to set the dates click on the BtnSetDatesX.jpg button.
  • Sales Ledger (or Purchase Ledger): toggles between the Sales Ledger (Ticked) and Purchase Ledgers (Unticked), this is useful if a supplier is also a customer. If the company is both a Customer and a Supplier and they finance their debt with your debt then the How To: Simulate a Contra Account is worth investigating.
  • Base Currency: the main ledger currency as defined in [ System Values | General | Defaults and Financial ].
  • Company Currency: the customer or supplier's billing currency as setup in General area in their [ Customer | Detail | Financial ] screen.
  • Link Customers: opens the Customer Payment Linking Dialog creates a statement link between two or more customers, see How To: Link Customers.
    1. Statements are sent to the HQ not the child companies.
    2. The options Transfer Transactions / Balance to HQ Company available from the Other Actions Menu -> Accounting Functions will transfer statement transactions from one or more 'child' companies to a linked 'HQ' company. The only time that this option would ever be used would be when a link is created after child transactions already exist. Multi-select companies from the company list before selecting this operation.
  • BtnGreenPound.jpg: opens the Payment Allocations Dialog allowing allocations to be made across linked customers, therefore, you do not have to go into each individual linked customer to allocate a master payment.
  • BtnBluePound.jpg (if clicked from a customer statement): opens the Customer Batch Payments Dialog allowing a single payment to be entered to pay for invoices of multiple linked companies, for example, the parent linked customer sends one large cheque to settle several sales invoices from companies linked to them, this form is used to enter all the invoice references, invoice amounts and any other available information.
  • BtnBluePound.jpg (if clicked from a supplier statement): opens the Supplier Payments Dialog allowing purchase invoices to be paid in en-masse.
  • BtnPrinter.jpg: prints a report of the sales (if any) against all of the linked customers for a given period. The report may be used to inform Head Office of the branches activities.
    Note: if linked accounts are not being used for the customer then this button will not do anything.


  1. If an error is made when fully allocating a payment users may need to display ALL payments (based on date range, or current financial year) in order to unallocate the payment.
  2. Date ranges will be based on date of the document / payment, rather than the allocation date.

See Also

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