How To: Create Cumulative Purchase Invoices
Table Of Contents
Cumulative Purchase Invoices allow multiple supplier transactions to be grouped together into a single Purchase Invoice. This can simplify invoice processing when you regularly receive multiple deliveries or Purchase Orders from the same supplier.
Once a cumulative invoice has been posted, Khaos Control automatically creates a new Purchase Invoice for the supplier when either:
- A Purchase Order is created, or
- A Delivery Note is booked in
This behaviour depends on the setting configured in [ System Values | Accounts | General | Purchases ] under Purchase Invoice created from Purchase Order (or Delivery Note).
Before You Begin
Important: Before enabling cumulative invoices for a supplier, ensure there are no outstanding Purchase Invoices awaiting processing. This helps avoid complications when moving to cumulative invoicing.
Enable Cumulative Purchase Invoices
- Open a Supplier screen (show me how).
- Find and open the supplier you want to update.
- Select the [ Supplier | Detail | General ] tab.
- Press Alt + E or click the Edit button to enter edit mode.
- In the Options section, tick the Cumulative purchase inv checkbox.
- Press Ctrl + S or click the Save button.
The supplier is now configured to use cumulative Purchase Invoices.
How Cumulative Purchase Invoices Work
After cumulative invoicing has been enabled:
- Multiple transactions for the supplier can be grouped into a cumulative Purchase Invoice.
- When a cumulative invoice is posted, Khaos Control automatically starts a new Purchase Invoice for future transactions.
- The point at which the new invoice is created is controlled by the Purchase Invoice created from Purchase Order (or Delivery Note) setting in [ System Values | Accounts | General | Purchases ].
Additional Information
- Cumulative invoicing can reduce the number of Purchase Invoices that need to be processed.
- The setting is configured on a supplier-by-supplier basis.
- Any existing outstanding Purchase Invoices should be completed before enabling this option.