Transactions Dialog

The Transactions dialog is loaded by double-clicking on a batch in the [ Accounts | Bank Accounts ] screen and displays the entries in the specific batch.

Accounts Transactions Dialog loaded from the bank account grid.

Transactions Grid

  • ID: the batch ID number.
  • Date Banked : date item was banked.
    Note: the date can be changed to display the Payment Date using the option Show Payment Date in [ System Values | Accounts | General | General ].
  • URN : the URN of the customer or supplier and is populated automatically.
  • Customer/Supplier: the name of the customer or supplier and is populated automatically.
  • Credit and Debit: the amount either going out of or into the bank account.
  • Recon check box: during a reconciliation indicates whether the item has been checked against the bank statement.
  • Pay Code : populated from the following fields although can be edited in this screen:
  • Reference : displays paying-in reference if entered during the banking process. It may be utilised at user's discretion for other custom purposes.
    Note: for the user to edit the Pay Code and Reference columns the Read-Only References checkbox above the grid must be un-ticked.
  • Journal Note: the note entered when journalling in the Journal Grid in the [ Accounts | Nominal Accounts ] screen.
  • SPL Desc: the note as entered in the Description for the entry in the [ Accounts | SP Ledger ] screen.
  • Journal ID: the journal number automatically created when the journal was posted.
  • Type: the payment type for the entry for example cheque, cash, journal.
  • Auth Code : where a Debtors Credit Card Account has been set up, this field is automatically generated as a result of the creation of a sales order or invoice.
    Note: this field is not applicable for cash and cheque items.
  • SO Code: displays the Sales Order number associated with the payment (please see Note 2 below).
    1. Credit Card payments are only allocated to Sales Orders when their corresponding Invoice is issued. If there are un-issued invoices then no Sales Order code will be displayed.
    2. For credit card payments that have been used to pay multiple invoices, no reference will be displayed.
  • Ass Ref: the Associated Reference defined against the sales order which can be used to aid the reconciliation of orders for different channels, for example; Amazon, Websites, eBay etc...

Transactions Grid Context Menu

  • Apply Value Range: allows the user to specify a value that is to be applied to all of the currently selected rows/items for the current column.
  • Clear Selection: deselects the currently selected line(s).

See Also

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