How To: Restrict the value of a Purchase Order by User

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Normally Khaos Control will allow a user to create a Purchase Order for any amount without any authorisation needed. Potentially this means Purchase Orders could be sent to your suppliers for large amounts which haven't been authorised by a senior member of staff.

In order to prevent excessive values on a purchase order a password can be setup limiting the users who can approve the Purchase Order preventing orders for large amounts from being printed or exported without a password.

There are two areas in Khaos Control that require setting up in order to restrict the value of a purchase order:

Restricting the Value of a Purchase Order

  1. Open [ System Values | Purchasing | General and Pricing | General ].
  2. Enter the amount in the Purchase Order Restrict Output field.
  3. Click on OK, you will need to re-start Khaos Control in order for the changes to take affect.

System Data

To change the default password:

  1. Open a System Data screen (show me how).
  2. Open the [ System Data | Admin Passwords ] screen.
  3. Press Alt+E or click the green triangle icon is the buttonbar's EDIT button to enter edit mode.
  4. Enter the required password in the 'Output Purchase Order'.
  5. Press Ctrl+S or click the disk icon is the button bar's SAVE button    to save.


Notes

  1. If you wish to use this option, you must ensure that any trigger rules for automatically sending Purchase Orders to suppliers that may already be setup are not active.

See Also

Visit KhaosWikiX at https://support.khaoscontrol.com/wiki_kcx/ to see the following:

Contact the Khaos Team