System Data Data Protection

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Data Protection

The Data Protection flags determine the contact type for each customer, for example "Our use only" and "Any third party", etc.

These flags record the manner in which a customers details can be used, for example can the customer's name and address be sold onto other companies? Careful consideration needs to be given into devising a set that will meet your business needs both now and in the future. A specimen set of data protection flags is supplied with new systems.

Note: as suitable abbreviations can be entered into Khaos Control's telephone number fields (instead of the telephone number), we do not recommend using data protection flags to record details of those individuals and corporate bodies who have registered their objection to receiving direct marketing calls contrary to the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Data Protection flags set against each customer/supplier using the Mailing Flag in the follows screens:

Both company and contact Data Protection flags can be used in the List Manager when sending out information, for example sales promotions.

Data Protection flags can be added into your website including the order in which they appear.

Data Protection Grid

  • Description: the Data Protection description.
  • Display:
    • Contact checkbox: if a tri-state checkbox, set to the "on" setting. ticked, the Data Protection can be applied to individual Contacts.
    • Company checkbox: if a tri-state checkbox, set to the "on" setting. ticked, the Data Protection can be applied to Companies.
    • Web: if enabled, this will add the Data Protection Flag to the website.
    • Order: if enabled, this will dictate the order in which the Data Protection options appear on the website.

Data Protection Grid Context Menu

  • Apply Value Range: allows the user to specify a value that is to be applied to all of the currently selected rows/items for the current column.
  • Clear Selection: deselects the currently selected line(s).

Example Data

New systems generally come configured with the following example data, which you may wish to adopt or adapt to meet your business requirements:

Our use and any 3rd parties  
Our use and selected 3rd parties  
Our use and no 3rd parties  
Our use - catalogues & order correspondence only  
Our use - order correspondence only  
Do not use  
Gone aways  
Deceased equivalent to MPS "X" flag
Do not email  
Incomplete address / non-postal address  

Data Query

Data Query is an Advanced User feature.

When run in the Data Query screen, the following will list all the data protection values used by your system. This information will be needed by your web developer, when integrating with Khaos Control:

SELECT dataprot_id, short_desc FROM dataprot_type AS dp
ORDER BY CAST(dp.dataprot_id AS INT)

  System Data - Data Protection

  This data query is provided as a teaching aid and is not
  covered by your support agreement

  30-Sep-2011                                 Created (GKS)

See Also

Visit KhaosWikiX at to see the following:

Contact the Khaos Team