Transactions Dialog

The Transactions dialog is loaded by double-clicking on a batch in the [ Accounts | Bank Accounts ] screen and displays the entries in the specific batch.

Transactions Grid

• ID: the batch ID number.
• Date Banked : date item was banked.
  Note: the date can be changed to display the Payment Date using the option Show Payment Date in [ System Values | Accounts | General | General ].
• URN : the URN of the customer or supplier and is populated automatically.
• Customer/Supplier: the name of the customer or supplier and is populated automatically.
• Credit and Debit: the amount either going out of or into the bank account.
• Recon check box: during a reconciliation indicates whether the item has been checked against the bank statement.
• Pay Code : populated from the following fields although can be edited in this screen:
  • The Voucher Ref or Cheque Ref in the [ Sales Orders | Payment ] tab.
  • The Source # in the [ Customer / Supplier | Detail | Statement ] tab Allocate From grid.
  • The Code field in the New Payment Dialog.
• Reference : displays paying-in reference if entered during the banking process. It may be utilised at user's discretion for other custom purposes.
  Note: for the user to edit the Pay Code and Reference columns the Read-Only References checkbox above the grid must be un-ticked.
• Journal Note: the note entered when journalling in the Journal Grid in the [ Accounts | Nominal Accounts ] screen.
• SPL Desc: the note as entered in the Description for the entry in the [ Accounts | SP Ledger ] screen.
• Journal ID: the journal number automatically created when the journal was posted.
• Type: the payment type for the entry for example cheque, cash, journal.
• Auth Code : where a Debtors Credit Card Account has been set up, this field is automatically generated as a result of the creation of a sales order or invoice.
  Note: this field is not applicable for cash and cheque items.
• SO Code: displays the Sales Order number associated with the payment (please see Note 2 below).
  Notes:
  1. Credit Card payments are only allocated to Sales Orders when their corresponding Invoice is issued. If there are un-issued invoices then no Sales Order code will be displayed.
  2. For credit card payments that have been used to pay multiple invoices, no reference will be displayed.
• Ass Ref: the Associated Reference defined against the sales order which can be used to aid the reconciliation of orders for different channels, for example; Amazon, Websites, eBay etc...

Transactions Grid Context Menu

• Apply Value Range: allows the user to specify a value that is to be applied to all of the currently selected rows/items for the current column.
• Clear Selection: deselects the currently selected line(s).

See Also

• Accounts overview