How To: Assign Put Away Locations to stock on a GRN

• Record the quantity received.
• Assign stock to warehouse locations.
• Split stock across multiple locations if required.
• Place damaged or unsuitable stock into quarantine.

Note: The default location selected when booking in stock may be affected by the Fast Moving Stock functionality.

Receive Stock and Assign Put Away Locations

1. Open the Goods Received Note screen (show me how).
2. Search for and open the required GRN.
3. Press Alt + E or click Edit to enter edit mode.
4. In the DN Qty column, enter the quantity shown on the supplier's delivery note.

   Note: This is the quantity stated on the paperwork, not necessarily the quantity physically delivered.

5. In the Act Qty column, enter the actual quantity received.

   Note: This quantity should include any damaged items that will need to be quarantined.

6. In the Location (Ent) column for the item, press Enter to open the Available Locations dialog.
7. If you need to assign stock to a different location, right-click within the dialog and choose one of the following options:

   Select from All Locations

   Use this option if the item needs to be put away into a location that it is not currently allocated to.
   • Select Select from All Locations.
   • Enter the required location code.
   • Click OK.
   • Enter the quantity you want to place into that location.

   Show/Hide Zero Location

   This option switches between:
   • All locations the item can be stored in, or
   • Only locations that currently contain stock for that item.
8. Enter the quantity to be placed into each location in the Qty column.
9. If the stock needs to be split across multiple locations, repeat the process until the full quantity has been allocated.
10. Click OK once the entire received quantity has been assigned to one or more locations.
11. If any items need to be quarantined, enter the quantity in the Rej Qty column.

Note: Rejected quantities are normally used for damaged, faulty or unsuitable stock that should not be put into normal warehouse locations.

1. Repeat steps 4 to 11 for each item on the GRN.
2. Once all items have been assigned to warehouse locations, press Ctrl + S or click Save.

Additional Information

• Stock can be allocated to a single warehouse location or split across multiple locations.
• The total quantity assigned in the Available Locations dialog must match the quantity being received.
• Rejected quantities are separated from available stock and can be investigated before being made available for sale.
• When Warehouse Location Control is enabled, stock must be assigned to warehouse locations before it can be picked or allocated to orders.
• The location suggested during receiving may vary depending on your Fast Moving Stock settings.

Related Articles

• GRN List Tab
• Available Locations Dialog
• Fast Moving Stock using Warehouse Control
• Warehouse Perform Location Movements