Brexit - Questions and Answers

1 Accounts
2 Customs Invoice
3 Sales to the EU
- 3.1 My EU orders no longer contain VAT so they are not charging EU customers the price I want them to?
4 What are the different weights in the system and what are they used for?
5 Shipping your goods to Northern Ireland after 31 March 2021
6 See Also

	Please check the government advise. This information is provided by Khaos Control on how to use our system.

This page has a list of Q&As regarding the functionality added into Khaos Control as part of the Brexit requirements.

Accounts

SPLedger

For information on how the existing options of EC/RC Tax and Service RC in the SPLedger screen and the new options introduced as part of our Brexit functionality, Less than £135 and EU Import into NI, work see How the SPLedger VAT and Tax Options Work. This page contains the different scenarios that you may come across.

Duty Deferment

Duty Deferment is the method in which you pay the government for:

Customs Duty
Excise duty
Import VAT

See GOV.UK Check which type of account to apply for to defer duty payments when you import goods.

The entry is made in the SPLedger and is normally for customs duty and import tax and both of these can be entered into the SPLedger. However, we have come across instances when there is a just a VAT only entry, duty free, and at the moment it is not possible to enter a VAT only entry. We are aware of this issue and are investigating how this can be resolved.

Posting Purchase Invoices from Non EC Suppliers in January when the Invoice is pre-Brexit

Currently the EC VAT message is showing due to a part of the code in the background thinking the invoice is EC (only when it's dated pre-Brexit), so at the point of editing the purchase invoice, changing the date and trying to post all within the same edit will cause a warning message to appear.

To resolve the NON-EC invoices that you need to post you will need to do the following:

Edit the invoice and amend the date and any other necessary details (The date can be pre-brexit / 2020).
Save the invoice
Close the screen, reopen the invoice and then edit and post the invoice

At the point of closing and re-opening the purchase invoice the old process will kick in and allow you to post the invoice without any further issues.

Country Specific VAT Rates have changed

If a country has changed their VAT Rates you need to follow this guide, How To: Update Country Specific VAT Rates when the Rates have been Changed.

PVA/Tax/VAT Questions and Answers

There is a new page for questions regarding VAT/TAX/PVA.

Customs Invoice

How can I add my country VAT number into my Customs Invoice Report?

The VAT number for EU countries where you are registered to pay VAT, is added into the [ System Data | Countries ] grid. Currently this does not appear on your Customs Invoice reports, only your GB VAT registration number. We are aware of this issue and until we are able to provide a solution you will need to manually add the VAT number for the country into the Customs Invoice in the Notes section.

EORI Number

The customer's EORI number, if they are a business, currently does not appear on your Customs Invoice reports, only your GB EORI number. We are aware of this issue and until we are able to provide a solution you will need to manually add the EORI number for the country into the Customs Invoice in the Notes section.

Showing the Correct Country Specific VAT Rate on Customs Invoices

To ensure that the correct VAT rate is shown on customs invoices, you MUST tick the Force Country VAT Rate in [ System Data | International | Countries ].

How can I add my customer's tax ref into my Customs Invoice?

You will need to follow How To: Add the Customer's Tax Ref into the Customs Invoice.

Sales to the EU

My EU orders no longer contain VAT so they are not charging EU customers the price I want them to?

Now the the UK has left the EU, Sales to the EU are no longer subject to UK VAT, as a consequence typical EU sales will have a lower value if you use Gross prices. If you wish to charge the same price for EU customers, rather than forcing tax to be added back on, which is not correct, you can "inflate prices". Please see our guide, How To: Charge a Customer Gross Prices if they don't pay Tax.

What are the different weights in the system and what are they used for?

The following are found on the [ Stock | Detail | Properties ] screen:

Avg Weight: weight for individual stock items as they are shipped. It is used to calculate total order weight and subsequent delivery costs. It is also the default weight used by the Intrastat reporting in the system. The weight set here enables Khaos Control to calculate the total order weight when a sales order is being created and processed.
Postage Weight: an alternative weight that can be exported to the courier.

The following weight option is found on the [ Stock | Detail | Accounting ] screen:

Net Weight: the net (i.e. unpackaged) weight of the item used for Harmonisation Commodity Codes and appears along with the country of Manufacture, Harmonisation Code/ICN Code on the Customs Invoice when shipping goods to the EU and RoW (Rest of World).

Shipping your goods to Northern Ireland after 31 March 2021

Please see Shipping your goods to Northern Ireland after 31 March 2021.