How To: Automatically Roll Up Batch Payments

Table Of Contents

Introduction

Rolled-up batch payments allow you to group multiple payments together into a single banked transaction. This is useful when you want several payments of the same type, such as EPOS cash payments, to appear as one consolidated entry when banking.

Before you can use rolled-up batch payments, you must first create the required bank account(s).

For information on creating bank accounts, see How To: Create a New Bank Account.

If you prefer to create batches manually, see How To: Manually Roll Up Batch Payments.

Set Up a Rolled-Up Payment Type

Open a System Data screen (show me how).
Open the [ System Payment Types ] screen.
Enter Edit Mode by pressing Alt + E or clicking Edit.
Press F3 or click New to create a new payment type.
Tick or untick Auto. Bank as required.
- Tick this option if payments should be banked automatically.
- Leave it unticked if payments will be banked manually.
Tick Rolled Up.
Enabling this option automatically adds all payments of this payment type to a batch when they are banked.

Optionally enter a unique value in the Roll Up Group field.
This allows specific payment types to be grouped together. For example, all EPOS cash payments can be assigned to the same roll-up group and banked as a single batch.
Press Ctrl + S or click Save.

The payment type is now configured for automatic batch roll-up.

Banking Automatically Rolled-Up Payments

Once payments have been created using a rolled-up payment type, they can be banked as follows:

Open an Accounts screen (show me how).
Open the [ Bank Account ] screen.
Select the bank account specified by the payment type's Bank ID.
For example, Sterling Cash Account.
Click Go to populate the bank account grids.
Locate the required payment in the Not Banked grid.
Bank the payment.
A new entry will appear in the Banked grid named:
Rolled Up Batch - #

This entry represents the consolidated batch containing the rolled-up payments.

Additional Information

Auto Bank vs Rolled Up

Option	Purpose
Auto. Bank	Controls whether payments are banked automatically.
Rolled Up	Combines payments of the same type into a single batch when banked.
Roll Up Group	Allows selected payment types to be grouped together into the same batch.

When to Use Rolled-Up Payments

Rolled-up payments are commonly used when:

Banking multiple cash takings as a single transaction.
Grouping EPOS payments together.
Reducing the number of individual entries shown in banked transactions.
Matching Khaos Control transactions to consolidated entries shown on bank statements.