How To: Book Purchase Order Stock Items into a Warehouse

When booking goods into the warehouse there are two methods:

1. Using GRNs
2. Booking in using Delivery Notes
   

Note: if you're booking items into the warehouse that require manual quality checking see How To: Book Stock Items that require Manual Quality Checking into a Warehouse.

The benefits of using GRNs include:

• A formatted report is created which includes the location the items are to be put and the supplier's reference;
• Stock items can be assigned to multiple locations;
• Stock items can be booked in by barcode;
• Damaged or unsuitable stock items can be rejected so they don't go into stock;
• Multiple purchase orders for the same supplier can be booked in at the same time.

Regular basic delivery note can still be used book stock into the Warehouse but will only place stock in the Arrivals bay. The stock would have to be put away manually.

Using GRN to Book Stock into the Warehouse

The steps required to book stock into the warehouse are contained in the following How Tos:

1. How To: Create a New GRN
2. How To: Assign Purchase Orders to a GRN and add Stock
3. How To: Assign Put Away Locations to stock on a GRN
4. How To: Book in Batch Controlled Items on a GRN
5. How To: Process a GRN
6. How To: Put Away a Group created by a GRN delivery - this is optional as in most systems this is done automatically when you process the GRN

Note: the location selected when booking in stock is affected by the fast moving stock functionality.

Using Basic Delivery Notes to Book Stock into the Warehouse

The steps required to book goods into the warehouse are:

1. How To: Create a Delivery Note from On Order List or How To: Create Delivery Note from a Purchase Order
2. How To: Add/Move Stock to Picking Location for a Textual Warehouse

See Also

• Stock screen
• Warehouse Location Control