How To: Enter a BACS Payment in a Sales Order
Table Of Contents
You can record a BACS payment against a sales order using the Payment tab. This allows the payment to be processed and tracked through the normal sales order and banking workflow.
Before you begin, make sure the BACS payment type has been configured correctly in your system. See the additional notes at the end of this article for configuration requirements.
Add a BACS Payment to a Sales Order
- Open a Sales Order screen (show me how).
- Create a new sales order or open an existing sales order.Note: Existing sales orders can only be edited if they are in an editable stage within the Sales Invoice Manager.
- Add the required stock items to the order.
- Open the Sales Order | Detail | Payment tab.
- Press Alt + E or click Edit to enter edit mode.
- If required, add a new payment line to the Payment Line grid.
- Tick the BACS checkbox.The payment amount automatically defaults to the sales order total.Note: If you need to enter a different amount, enable the manual payment option and enter the required value.
- Press Ctrl + S or click Save to save the sales order.
Additional Information
BACS Payment Configuration
Before BACS payments can be used, the BACS payment type must be linked to a Bank ID in System Data | Accounts | System Payment Types.
Banking BACS Payments
BACS payments can be configured to be automatically banked through the Accounts | Bank Account screen.
If automatic banking is not enabled:
- BACS payments will appear in the Not Banked grid.
- The payments must be moved to the Banked grid before they can be reconciled.
BACS Authorisation
Like cheque payments, BACS payments can be configured to require authorisation before a sales order can progress through the invoice stages.
This is controlled by the Cheque / BACS Authorisation Required setting in System Values | Invoice Management.
Important: If BACS authorisation is required and a payment has not been authorised, it cannot be reconciled in the bank account. The authorisation requirement must be removed or the payment authorised before reconciliation can take place.
Manual Authorisation
You can manually authorise a BACS payment from the sales order Payment tab.
Additional information such as:
- Payment reference
- Sort code
- Account number
can be entered but is optional.
Web Service Integration
When submitting BACS payments through the web service, use the following payment structure:
<PAYMENTS>
<PAYMENT_DETAIL>
<PAYMENT_TYPE>7</PAYMENT_TYPE>
<PAYMENT_AMOUNT>X.XX</PAYMENT_AMOUNT>
<PREAUTH>0</PREAUTH>
</PAYMENT_DETAIL>
</PAYMENTS>
Bank Account Display
BACS payments created from a sales order are displayed in the Bank Account screen with the payment type Payment Advice.