How To: Automatically Roll Up Batch Payments

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Rolling-up batch payments allows users to batch different payment types together. Before a user can use System Payment Types including Rolled up Batch Payments they must first have the appropriate bank account(s) setup. Payments can be manually rolled up into a batch, see How To: Manually Roll Up Batch Payments.

  1. Open a System Data screen (show me how).
  2. Goto the [ System Payment Types ] screen.
  3. Press Alt+E or click the green triangle icon is the buttonbar's EDIT button to enter edit mode.
  4. Press F3 or click the NEW ITEM button has an icon that shows two sheets of paper (identified by having the top right corner folded down), arranged diagonally on the icon from top left to bottom right   to add a new item.
  5. Tick/Untick the 'Auto. Bank' checkbox as required.
  6. Tick the 'Rolled Up' checkbox as this will add all payments of the selected type to a batch when banked.
  7. Enter a unique number in the Roll Up Group column. This is used to ensure that specific payments are added to a batch, for example Cash EPOS payments.  (Optional)
  8. Press Ctrl+S or click the disk icon is the button bar's SAVE button    to save this new system payment type.

Banking Automatically Rolled Up Payments

  1. Open an Accounts screen (show me how).
  2. Goto the [ Bank Account ] screen.
  3. Select the bank account as defined in 'Bank Id', for example "Sterling Cash Account".
  4. Click the 'GO' button to populate all bank grids.
  5. Find the appropriate payment in the lower 'Not Banked' grid and bank it.
  6. A new line will be created in the upper Banked grid called Rolled Up Batch - #.

See Also

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