Statement Run Dialog

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Statement Runs, also known as Statement of Accounts can be created from:

Statement of Account Report

The Statement of Account report contains the following financial information:

  1. Details of the individual credits and invoices;
  2. The Aged Debt Value Totals, which include both credits as well as sales from the current period, every 30 days from the current period:
    • Current
    • 30 Days
    • 60 Days
    • 90 Days
    • 120 Days
    • Older
  3. Account Due is on the left of the aged debt value totals.

Statement Run Dialog

ScCustomer taStatement OAMPrintStatementRunX.jpg

The popup consists of the following areas:

Note: the filters can be used on their own or in conjunction with the existing filters.

Options & Report Section

  • Print Statements: (default=ticked) will bring up a preview of the statement for the customers listed.
  • Don't print recent debts only: print only debts that are older than 30 days.
  • Print remittances: (default=ticked) determines whether remittances should be printed. If unticked, no remittances are printed. If ticked, remittances are printed for those customers with the Remittance advice checkbox ticked on the [ Customer (Supplier) | Detail | General ] tab.
  • Don't print credit statements: customers who have a credit balance will not have a statement printed.
  • Print Combined Invoice: prints a credit summary and customer payment report; use the Combined Invoice Date range drop-down lists to control the accounting period.
  • Past Statement checkbox: displays a Statement of Account as at the date selected in the associated date drop-down. The Statement of Account shows the invoices due for the period selected, however, the owed includes the current unallocated amount.
  • Print Options button:
    • Preview: to preview the document before printing.
    • Collate & Print: useful when printing a combined invoice.
    • Default Printer: used in conjunction with Collate & Print; prevents the system repeatedly prompting for the printer.
    • Print Direct to PDF: creates a pdf that can then be emailed.
    • Export to CSV file allows the document to be exported to a CSV file
  • Show all recent items: show only items that are under 30 days.
  • Only print due statements: only preview statements which are due payment.
  • Print statement using base currency: if the customer uses a non-base currency their statement will be in that currency. If ticked the statement will print in the base currency.
  • Lower limit: only print statements that are above the limit entered here.

Company Range Selection

  • URN of the customer.
  • Terms of account customers for example 30 days.
  • Exact Match: : used in conjunction with the URN field. Check the box when the URN entered should exactly match a URN in the system. Otherwise the system will perform a wildcard search, for example it is possible to search for all URNs with an E prefix.
  • Process All: process all of the companies in the grid below, rather than any that are green/single selected.
  • Suppliers: filter on suppliers, for example suppliers who may also be customers.
  • Proforma customers: filter on customers marked as proforma type customers in their [ Customer | Detail | General ] tab.
  • Stopped Account: filters on customers who have either of the following options in their record:
  • Statement by Email: view only statement previews for customers who want to receive their statement by email and will limit the statements to those customers who have the 'Statement by Email' option ticked in their [ Customer | Detail | General | Additional Options Area ] tab.
  • Status: the status of the company e.g. active, dormant(Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).
  • Currency: filter by specific currency (Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).
  • Payment Type: for example cash, cheque, credit card etc (Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).
  • Debt Stage: adds the debt stage as a filter using the drop-down list (Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).
  • Agent: filter by agent (Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).

Company Class Selection

Enables the user to filter by company classification (Red Traffic Light Filter   /Green Traffic Light Filter   traffic light filter).

Grid

  • URN of the customer.
  • Company Name: the customer's company name.

See Also

Visit KhaosWikiX at https://support.khaoscontrol.com/wiki_kcx/ to see the following:

Contact the Khaos Team