How To: Perform a Batch Allocation

Batch payments can be completed for linked customers.

  1. Open a Customer screen (show me how).
  2. Load a customer record.
  3. Open the [ Customer | Detail | Statement ] tab.
  4. Click on the BtnBluePound.jpg button.
  5. Press Ctrl+N or click the New item icon is the button bar's NEW button .
  6. The Batch Payment screen is displayed.
  7. Enter the Description, the system generates the next batch number but you can overwrite it with meaningful data.
  8. Click on the  and locate and load the parent link company Company.
  9. Select the bank account the payment will go into.
  10. Enter the payment type.
  11. Select the currency of the payment from the list.
  12. Select the date of the payment.
  13. Enter the amount of the payment.
  14. There are two methods of entering the payment details:
    1. Using the Add Unallocated Invoices dialog:
      1. Right click and select F8 Add Unallocated Invoices from the context menu or press F8.
      2. Green select the invoices to add.
      3. Click on OK to add them to the main grid.
      4. Enter the URN of the child link customer (Required).
      5. Enter an alternative allocation amount (Optional).
    2. Manually:
      1. Click on the the NEW ITEM button has an icon that shows two sheets of paper (identified by having the top right corner folded down), arranged diagonally on the icon from top left to bottom right button.
      2. Enter the invoice number (Required).
      3. Enter the URN of the child link customer (Required).
      4. Enter the amount (Required).
      5. Enter the date of the invoice (Optional).
  15. Click on the Match Payments button button. The system will match the invoice details entered with actual invoices held against the customer selected. If matches are found the Status column will reflect success by displaying 'Matched'. Once matched, the system automatically ticks the Alloc column's checkbox indicating that the payment is ready to be allocated.
  16. Click on the Alloc Payments button button. At this point the system will create the payment and perform the allocation(s) set out in the grid.


  1. A payment batch can be saved to allow matching/allocating to be carried out at a later time. Once allocated, detail lines will disappear, but can be shown again using the Show Allocated Items filter checkbox.
  2. En-masse payments to suppliers are detailed in How To: Make Supplier Payments.

See Also

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