Stock Detail Options Tab
Table Of Contents
The [ Stock | Detail | Options ] tab contains a range of settings that control how individual stock items behave throughout Khaos Control. These options can affect stock control, sales processing, purchasing, warehousing, reordering, eCommerce and EPOS.
When a new stock item is created, several of these options are enabled by default.
Tip: For options available through the Other Actions menu, press F9 or click Other Actions, then see Stock Other Actions Menu.
Stock Control and Availability
Stock Controlled
Controls whether the system tracks stock levels for the item.
- Ticked (default): Stock quantities are managed by Khaos Control.
- Unticked: The item is not stock-controlled.
Item Discontinued
Item Discontinued marks a product as no longer available for sale or purchase once stock has been exhausted.
When enabled:
- The item can still be sold while stock remains available.
- Once stock reaches zero, the item can no longer be purchased or sold.
- The item is removed from the main stock listing.
See also Run To Zero below.
Run To Zero (RTZ)
A Run To Zero item is typically a product that is being phased out or can no longer be supplied.
Key points:
- RTZ items can still be purchased, although a warning appears when the Purchase Order is saved.
- RTZ items are excluded from the Tab" target="_blank" rel="noopener noreferrer">[ Stock | Reordering ] screen.
- RTZ items appear with a red background in the [ Stock | List ] screen.
- By default, RTZ items cannot be sold once stock has been exhausted.
Cross-Site Run To Zero Orders
If the Allow Cross-Site Run To Zero Orders option is enabled, RTZ items can still be sold when stock is unavailable in the current site but available in another site.
Run To Zero and Back Orders
For RTZ items, availability is calculated as:
Available + On Order - Back Order
Example:
| Available | On Order | Back Order | Maximum Sale Quantity |
|---|---|---|---|
| 15 | 100 | 0 | 115 |
Sales and Purchasing Controls
Free Text Descriptions
Allows the stock description to be changed on:
- Sales Orders
- Purchase Orders
This can be useful when adding customer-specific wording.
Sales Order Held
Prevents the item from being added to:
- Sales Orders
- Quotations
- Credit Notes
- Returns
The item can still be linked to comments or complaints in a customer record.
Purchase Order Held
Prevents the item from being added to Purchase Orders, including:
- Manual Purchase Orders
- Automatic Purchase Orders
- System-generated Purchase Orders
Note: Pack headers should not normally have this option enabled.
Discounts Disabled
When enabled:
- Special pricing is ignored.
- Offers and discounts are not applied.
- The item is always sold using its standard sell price.
Quality Control
Automatic Quality Check
Controls whether the item requires quality control during goods-in processing.
- Ticked (default): No QC process is required.
- Goods are booked directly into stock.
- QC Pass and QC Fail actions are bypassed.
Website and Catalogue Options
Publish on Web
Determines whether the item is available on your eCommerce website.
- Ticked (default): Published online.
- Unticked: Hidden from the website.
The default behaviour for new products can be controlled using Default Publish on Web On in [ System Values | Options | Stock ].
Publish to Catalogue
Used to indicate that the stock item appears in your current catalogue.
Hide Item on Price Lists
Excludes the item from printed price list reports.
EPOS Options
Publish to EPOS
Determines whether the item appears within EPOS.
- Ticked (default): Visible in stock lookups and stock lists.
- Unticked: Hidden from:
The item can still be sold by entering its stock code or barcode manually.
EPOS Confirm Assignments
When selling through EPOS, users are prompted to decide whether stock should be assigned.
If assignment is declined, the transaction is treated as a drop-ship order.
Warehousing and Logistics
Packaging Item
Used during the packing process in the Sales Invoice Manager.
Typical examples include:
- Boxes
- Packaging materials
- Shipping containers
Batch Code Required
Used with warehouse control for products that require batch tracking.
Date Coded
Used with warehouse control to support date-coded stock locations.
For more information, see How To: Book in Goods with Date Stamps when using HHTs.
Fast Moving Stock
Used by warehouse control functions.
- Ticked: Fast-moving stock item.
- Unticked: Slow-moving stock item.
For more information, see Warehouse Location Changes.
Exclude Delivery Labels
Prevents stock labels being printed from Purchase Delivery Notes.
Drop-Ship and Non-Physical Items
Non-Physical Item
Indicates that the item does not require physical picking or packing.
Common examples include:
- Services
- Warranties
- Certain drop-ship products
When enabled, the item may be excluded from:
- Picking Tickets
- Delivery Notes
- Packing workflows
Important: If you use both warehouse-dispatched and supplier-dispatched stock for the same item, this option should not normally be enabled.
Drop-Ship Item
Marks the item as a drop-ship product.
When enabled:
- Stock is not assigned automatically.
- The item appears on back order lists even when stock exists.
- Purchase Orders can be raised directly to suppliers.
For more information, see How To: Create a Purchase Order for a Drop Ship Item.
Reordering and Relationships
Seasonal Item
Used by advanced reordering calculations in the Tab" target="_blank" rel="noopener noreferrer">[ Stock | Reordering | Reordering Advanced ] tab.
Seasonal items use historical sales data from the same period in the previous year to improve reorder calculations.
Combine Relationship Values
Used with advanced reordering where parent and child build relationships exist.
When enabled:
- Reorder calculations combine parent and child demand.
- Multiple build relationships are taken into account.
- Combined stock availability is used for reorder calculations.
For more information, see How To: Configure Build Parents and Children When Using Advanced Reordering.
Exclude from Reordering Reports
Prevents the item from appearing in:
- Standard Reordering
- Advanced Reordering
Costing and Accounting
COS Excluded Item
COS Excluded Item prevents the stock value from being posted to stock nominal accounts.
This is typically used for:
- Expense items
- Non-stock purchases
Prerequisite: A Stock Purchase nominal account must be configured before this option can be used.
Stock Assignment
Auto Postpone Stock Assignment
Prevents stock from being assigned automatically when a Sales Order is saved.
The item will be flagged for assignment at a later stage.
Pack and Build Relationships
Don't Print Child Items
Used on parent pack items to prevent relationship child items from appearing on printed documents.
Affected reports include:
- Picking Tickets
- Sales Invoices
- Credit Notes
- Delivery Notes
Important Notes
- This applies only to Pack (Move With) relationships.
- It does not affect Build relationships.
- Stock values may need to be maintained manually for reporting purposes.
- Part-shipped packs may not display relationship details on subsequent invoices.
Don't Auto Unbuild
Applies only to parent Build items.
If Automatically Split Single Item Builds is enabled in [ System Operations | Stock | General ]:
- Ticked: Parent build item is not automatically unbuilt.
- Unticked: Parent build item is automatically unbuilt.
VAT and Compliance
VAT Relief Qualified
Marks a product as eligible for VAT relief.
When enabled, VAT will be removed from Sales Orders if:
- The customer is VAT Relief Qualified.
- The order's Brand is VAT Relief Qualified.
For more information, see How To: Setup and Use VAT Relief Qualified.
Custom Stock Options
Additional stock options can be created and managed in:
These custom options allow you to create organisation-specific stock flags and controls that suit your business processes.