System Data Bank Accounts
Table Of Contents
Bank Accounts
Introduction
The Bank Accounts tab contains a list of all bank accounts that can be used within Khaos Control.
At least one bank account must be created before the system can be used. If you trade in multiple currencies, you should create at least one bank account for each currency, for example a Sterling account and a Euro account.
For instructions on creating a bank account, see How To: Create a New Bank Account.
Bank Accounts Grid
The grid contains the following fields:
| Field | Description |
|---|---|
| Account Name | The name of the bank account, for example Sterling or Credit Card Account. |
| Credit Acc | Marks the account as a credit account, effectively reversing all transactions. |
| Currency | The currency associated with transactions posted through this account. |
| BNominal | The nominal account that transactions post to. This nominal account must be created before the bank account is set up. See How To: Create a New Bank Account. |
| Account Number (maximum 40 characters) | Stores the bank account number. This field is optional. |
| Sort Code (maximum 11 characters) | Stores the sort code. This field is optional. |
| Debt Factor % | The percentage charged by a debt collection company when collecting outstanding debt. For example, if a customer owes £100 and the debt factor is 2%, the amount received would be £98. |
| HQ Only | Restricts access to users with HQ-level permissions. Users without this permission will not be able to open the bank account from the accounts screen. |
| CT Accnt | Specifies the Card Transaction Account number (between 1 and 20) used when processing transactions through a credit card integration. |
| Hide | Hides the bank account from selected bank account drop-down lists throughout the system. |
Credit Acc
When Credit Acc is ticked, Khaos Control reverses the normal debit and credit behaviour for that account.
Note:
The system swaps the Debit and Credit columns in the [ Accounts | Bank Account ] screen.
The system swaps the Debit and Credit columns in the [ Accounts | Bank Account ] screen.
CT Accnt
The CT Accnt field controls which Card Transaction Account is used for payments processed through the bank account.
Notes:
- If no CT account is specified, the default value of 0 is used unless:
- A CT account is configured against the currency, or
- The user manually selects a different CT account on the sales order.
- If both a currency CT account and a bank account CT account are configured, the bank account setting takes priority.
Hide
When Hide is ticked, the bank account is removed from the following bank account drop-down lists:
- The New Payment dialog, accessed by right-clicking within the Allocate From grid in the [ Customer | Statement ] screen.
- The Refund dialog, accessed when processing a Return.
- The
[ Accounts | Bank Account ]screen. - The [ Sales Order | Payment ] screen.
Note:
Hidden bank accounts remain available in the F4 Filters dialog within the [ Sales Summary | Payments ] screen.
Hidden bank accounts remain available in the F4 Filters dialog within the [ Sales Summary | Payments ] screen.
For more information, see How To: Hide Bank Accounts.
Bank Accounts Context Menu
The Bank Accounts grid includes the following right-click options:
| Option | Description |
|---|---|
| Apply Value Range | Applies the same value to all selected rows within the current column. See How To: Apply Value Range. |
| Clear Selection | Removes the current row selection. |
Credit Card Bank Accounts
To simplify the reconciliation of credit card statements, we recommend creating a separate bank account for each credit card account used by your business.
These bank accounts can then be reconciled using the standard bank reconciliation process.
Associate the appropriate Credit Card payment type with each bank account to ensure transactions are recorded correctly.
If you receive payments through PayPal, the required bank accounts should be created before configuring the integration. Refer to the PayPal article for setup guidance.
Using Gift Vouchers
If your business accepts gift vouchers, we recommend creating a dedicated bank account called VOUCHER.
Associating the VOUCHER payment type with this account provides clearer reporting and makes voucher payments easier to analyse in the
[ Sales Summary | Payments ] screen.For more information, see Voucher Payments.