System Data Admin Passwords
Admin Passwords
The [ Admin Passwords ] screen contains the override passwords that can used in unusual situations, for example:
- Where a sales order is in edit mode but needs to be accessed by another user, see How To: Override a locked Sales Order.
- Limiting which users can release orders from Terms Hold, see How To: Limit Users who can Release Orders from Terms Hold.
- Making users enter a password when assigning stock from different sites, see How To: Assign Stock from a Different Site.
Admin Passwords Grid
- Description: the area the admin password applies to.
- Password: the password used for the area in the Description column.
Note: the default password is Password.
Admin Passwords Context Menu
- Apply Value Range: allows the user to specify a value that is to be applied to all of the currently selected rows/items for the current column.
- Clear Selection: deselects the currently selected line(s).
| Description | Notes |
|---|---|
| Assign Stock from different Site | This password is used in the [ Sales Invoice | Detail | Back Orders (Stock Assignment) ] screen when using the 'Assign from Other Site' button and also controls the similar function in the
|
| Change Bank Recon Balance | This password prevents unauthorised changing of the Reconciliation Balance in the [ Accounts | Bank Accounts ] screen. |
| Clear Reward Points | This password is required when clearing reward points, see How To: Clear Reward Points. |
| company | Not currently in use in the standard system. |
| Customer Anonymise | This password is used when anonymising multiple companies, see Anonymise Multiple Companies dialog. |
| Customer Hold | This password is used when Holding customers, see GDPR - Anonymisation and Data Holding. |
| Default | Not currently in use in the standard system. |
| Delete Jobcost | In order to delete a Job Costing, if using Job Costings, then this password is required. |
| Edit Posted PI | Not currently in use in the standard system. |
| EPOS Account Payments for Non-Account Customers | This password is required when processing a non-Account Customer through EPOS on Account. Note: Customers whose default payment type is Account, do not require the password. |
| Manual Journal Period Override | This password is required when:
|
| Output Purchase Order | When a purchase order exceeds the specified value an admin password will be required when attempting to print or export, see How To: Restrict the value of a Purchase Order by User. |
| Override Maximum Monthly Purchase Limit | A limit on the monthly maximum purchase order value can be entered per site in [ System Data | Sites ]. Users can override the limit by entering this password. |
| Override Minimum SO Margin | This password must be used when the Sales Order line margin is below the margin% value defined in the Minimum Sales Order Margin option in [ System Values | Sales | Pricing ], see How To: Setup and Use Sales Order Line Margin Warning. |
| Override SO Lock | |
| purchasemgr | Not currently in use in the standard system. |
| Reconcile Nominal Entry | This password is used with reconciling and unreconciling nominal account entries. Note: This options is not enabled by default. |
| Remove Empty Locations | When using the 'Remove Stock Links From Empty Multi-Stock Location' button on the [ Warehouse | Replenishment ] screen, a password is required. |
| Reship invoices | When an invoice has already been assigned to a courier and you try to redo this, a prompt will appear requiring this password. |
| Sales Invoice Drag and Drop | The user needs to use this password in order to drag and drop in the SIM. |
| sorder | Not currently used in the standard system. |
| stock | Not currently used in the standard system. |
| Stock Price Protect Exempt | If 'Exempt from lock' is enabled against a specific stock item, that stock item will always be editable regardless of whether lock prices is enabled. option on each stock item to specify if it allows or prevents the manual changing of stock pricing on new Sales Orders |
| stockwarehouse | Not currently used in the standard system. |
| systemdata | Not currently used in the standard system. |
| Terms Hold Release | Prevents an order being released from Terms Hold, including by drag and drop, without entering the password. |
| Unreconcile Nominal Entry | This password is used with reconciling and unreconciling nominal account entries. Note: This options is not enabled by default. |
| userpermissions | Not currently used in the standard system. |