Consignment Detail Consignment Tab

Consignments associated pages pages icon Consignments overview pages icon Consignments "How Tos"

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Consignments is not enabled by default.
Training must be completed before using the consignments functionality.
Please email Development for more information.
Note: there will be additional costs involved if this option is enabled.

The [ Consignment | Detail | Consignment ] screen is where consignments are setup and updated to track their progress from their starting point to where they are delivered to. The screen consists of three areas: top setup area, upper consignment stock item grid and the lower Purchase Order grid. This screen is used to create a new consignment, track and process it.

Setup Area

  • Consignment Code: automatically generated consignment code but can be changed by the user.
  • # Pallets: the number of pallets in the consignment.
  • # Cartons: the number of cartons in the consignment.
  • Departure Date: date the consignment is due to depart, by default the date the consignment is created.
    Note: the Date Filter on the Consignment List Tab using this date.
  • Delivery Date: the date the consignment is due to arrive, by default one month from the Departure Date.
    Note: when the delivery date on a Consignment is amended, the system automatically updates the 'Required date' on all of the Purchase Order Lines associated with the Consignment.
WARNING: Please ensure that the delivery date entered here is correct. If you have the same item on two consignments and one is delivered before the other but it has a delivery date after the other (probably by accident) then there maybe an issue with the stock value not being updated as expected. This is because the system will 'sell' the items with the oldest delivery date against the stock item value first and if the date is incorrect this will affect the order in which items are 'sold'.

  • Consignee (Customer): the Customer URN in the first (left) box and Company Name in the second (right) box.
  • Consignor (Supplier): the Supplier URN in the first (left) box and Company Name in the second (right) box.
  • Container No: the number of the container.
  • Container Type: the type of the container, setup in [ System Data | Consignments | Container Types ].
  • Vessel: the name of the vessel, for example ship name, as set up in [ System Data | Consignments | Vessels ].
  • Port (departure): the port the consignment is departing from, set up in [ System Data | Consignments | Ports ].
  • Port (discharge): the port the consignment is arriving at, set up in [ System Data | Consignments | Ports ].
  • INCO Term: displays the INCO Term that the Consignment is being processed on, set up in [ System Data | Consignments | INCO Terms ].
  • Bill of Lading:
    • HBL / HAWB (Shared Consignment): House Bill of Lading or House Airway Bill of Lading - a container loaded at a port of airport by the port or shipping agent. One container may hold goods for several different destination companies. The vessel would be able to state what is in the container on the Bill of Lading.
    • MBL / MAWB (Sole Consignment): Master Bill of Lading or Master Airway Bill of Lading - a container loaded and sealed at the factory. The container would hold items for one destination company only. The Bill of Lading would state "1 x container", not what is within the container.
  • INCO Actions button: allows the user to update the INCO Actions of the consignment and track what has, or has not, been completed. These are setup first in [ System Data | Consignments | INCO Terms ] and then in [ System Data | Consignments | INCO Actions ].
  • Book-In Consignment (Create GRN) button: book in the consignment and create a GRN if warehouse control is enabled.
  • Book-In Consignment (Create DN) to book in the consignment and create a Delivery Note if warehouse control is NOT enabled.

Consignment Stock Item Grid

  • Stock Code: the stock code.
  • Stock Description: the description of the stock item.
  • Qty: the quantity of the stock item on the consignment. The total of the quantities will be at the bottom of this column.
  • PO Code: the Purchase Order code that relates to the stock item.
    Note: the same stock item maybe on the Consignment more than once but have different Purchase Order codes in which case the same stock item will be listed on more than one line against the different Purchase Order codes.

Context Menu

  • Goto Stock Item: opens the [ Stock | Detail | Properties ] screen for the selected stock item.
  • Goto Delivery: opens the delivery note for the purchase order (if it has been delivered).
  • Quick Stock Entry Ctrl + Q: add stock items to the grid using stock codes. A purchase order must be loaded in the lower grid. The system uses that purchase order number along with the quantities of the item when you add the stock items into the upper consignment grid just using their stock codes.
  • Apply Value Range: allows the user to specify a value that is to be applied to all of the currently selected rows/items for the current column.
  • Clear Selection: deselects the currently selected line(s).

Purchase Order Grid

POrder: use the pressing the "open folder" button opens the lookup window associated with the button's field. Once the correct data has been found, double-clicking on the item populates the associated field.   to find and load the Purchase Orders containing the items for the consignment.

  • Stock Code: stock code of the stock item.
  • Stock Description: description of stock item.
  • Qty: the number of the stock item on the Purchase Order currently selected.

Note: the items added to the consignment will turn orange when the consignment is saved. If the item is removed from the consignment the line will return to the default colour.

Context Menu

  • Goto Stock Item: opens the [ Stock | Detail | Properties ] screen for the selected stock item.
  • Goto Purchase Order: opens the purchase order for the item currently focused on if it hasn't been delivered.
  • Apply value Range: used to set a value for the line(s)/columns selected.
  • Clear Selection: de-selects the currently selected line(s).

See Also

Visit KhaosWikiX at to see the following:

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