How To: Setup Intrastat ICN Codes

Table Of Contents

WARNING: Once used ICN codes linked to either Stock Codes or Stock Types cannot be deleted

Introduction

Intrastat ICN (Integrated Commodity Nomenclature) Codes are used when reporting on international trade movements through Khaos Control.

Before ICN reporting can be used for your ICN Imports and Exports, there are two steps that must be completed:

Create the required Intrastat ICN Codes.
Link the ICN Codes to your stock items and define the supplementary unit quantity.

Optionally, ICN Codes can also be linked to Level 2 Stock Types when multiple stock items share the same classification.

Before You Begin

Khaos Control does not include Intrastat ICN Codes by default.

As there are thousands of valid commodity codes available, you will need to determine which codes are appropriate for the products you buy and sell before creating them in the system.

Setting Up Intrastat ICN Codes

Open a System Data screen (show me how).
Open International | Intrastat ICN.
Press Alt+E or click Edit to enter edit mode.
Press F3 or click Add to create a new ICN code.
Complete the following fields:
- ICN Code
  Enter the Intrastat commodity code.
- Description
  Enter a meaningful description of the commodity code.
- Sup. Unit
  Press F4 and select the appropriate supplementary unit from the available list.
Click OK to confirm the supplementary unit selection.
Press Ctrl+S or click Save.

Linking an Intrastat ICN Code to a Stock Item

Once the ICN Code has been created, it must be assigned to the relevant stock items.

Open a Stock screen (show me how).
Open the required stock item.
Select the Detail | Accounting tab.
Press Alt+E or click Edit to enter edit mode.
Update the following fields:
- ICN
  Select the required ICN Code from the drop-down list.
- Sup Unit Value
  Enter the supplementary unit quantity for the stock item.
  Note: When the ICN report is generated, Khaos Control multiplies the Sup Unit Value by the quantity purchased or sold to calculate the supplementary unit total.
Press Ctrl+S or click Save.

Bulk Updating Stock Items

If multiple stock items use the same ICN Code, you can update them in bulk.

From the Stock | List screen, use Update Selected Stock Items from the right-click menu to apply the same ICN Code to multiple products at once.

This can significantly reduce setup time when assigning ICN Codes to large product ranges.

Linking an Intrastat ICN Code to a Stock Type

Linking ICN Codes to Stock Types is optional but can simplify management when an entire product category uses the same ICN classification.

Note: Only Level 2 Stock Types can be linked to ICN Codes.

Open a System Data screen (show me how).
Open International | Intrastat ICN - Stock Types.
Press Alt+E or click Edit to enter edit mode.
Press F3 or click Add to create a new mapping.
Complete the following fields:
- Stock Type
  Press F4 and select the required Level 2 Stock Type.
- ICN
  Press F4 and select the Intrastat ICN Code that applies to the Stock Type.
Press Ctrl+S or click Save.

Additional Information

Every stock item included in Intrastat reporting should have the correct ICN Code assigned.
The supplementary unit selected for the ICN Code must match the quantity entered against the stock item.
Linking ICN Codes at Stock Type level can help simplify maintenance when many products share the same classification.
Accurate ICN setup is essential for producing reliable Intrastat import and export reports.