How To: Setup Intrastat ICN Codes

WARNING: Once used ICN codes linked to either Stock Codes or Stock Types cannot be deleted

There are two steps to setting up Intrastat ICN Codes before they can be used for reporting on your ICN Imports and Exports:

1. Setting up the ICN Code;
2. Linking the ICN Code to the stock item and adding the quantity.

ICN Codes can also be linked to Level 2 stock types if the stock items all belong to the same ICN code (Optional).

Setting up Intrastat ICN Codes

The system does not come pre-loaded with any valid Intrastat codes since there are tens of thousands of valid codes, you will have to determine which codes apply to the goods you sell.

1. Open a System Data screen (show me how).
2. Open [ International | Intrastat ICN ].
3. Press Alt+E or click to enter edit mode.
4. Press F3 or click to add a new item.
   1. Enter the ICN Code into the first column.
   2. Enter the ICN Description into the second column.
   3. Focus in the Sup. Unit column and press F4 to access the dropdown list of all ICN supplement unit options and choose the correct option.
   4. Click Ok to apply it.
5. Press Ctrl+S or click to save.

Linking the Intrastat ICN Code to a Stock Item

1. Open a Stock screen (show me how).
2. Open the stock item and go to their [ Detail | Accounting ] screen.
3. Press Alt+E or click to enter edit mode.
4. Update the following options:
   1. ICN select the ICN Code from the drop down list.
   2. Sup Unit Value enter the quantity for the stock item.
      Note: when the report is run the system takes the quantity in the Supp Unit Value field as set against the stock code and multiplies it by the quantity purchase / sold.
5. Press Ctrl+S or click to save.

Note: ICN codes can also be entered against groups of items using Update Selected Stock Items from the context menu in the [ Stock | List ] screen; an efficient method to mark groups of items with the same ICN.

Linking the Intrastat ICN Code to a Stock Type

Linking ICN Codes to level 2 stock types is optional.

1. Open a System Data screen (show me how).
2. Open the [ International | Intrastat ICN - Stock Types ] screen.
3. Press Alt+E or click to enter edit mode.
4. Press F3 or click to add a new item.
   1. Focus in the Stock Type column and press F4 to access the dropdown list and define the required stock type (level 2 only).
   2. Focus in the ICN column and press F4 to access the dropdown list and choose the ICN that this stock type can use.
5. Press Ctrl+S or click to save.

See Also

• System Data overview